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Configuring User Authentication and Account Track

Settings Anyone can Change

To change the password of the login user ([Change User Password])

To display:
  • [Utility]
    • [Utility]
      • [Information]
        • [Change User Password]

Change the login user’s password (using up to 64 characters).

To change the E-mail address of the login user ([Change E-Mail Address])

To display:
  • [Utility]
    • [Utility]
      • [Information]
        • [Change E-Mail Address]

Change the E-mail address of the user who is logged in through user authentication.

  • This option is displayed when the setting change privilege is assigned to users in [Administrator Security Levels] (Here).

To allow the login user to change whether to synchronize the user authentication and account track ([Synchronize User Authentication & Account Track])

To display:
  • [Utility]
    • [Utility]
      • [Information]
        • [Synchronize User Authentication & Account Track]

Specify whether to synchronize user authentication and account track when both user authentication and account track are implemented.

Setting

Description

[Synchronize User Authentication & Account Track]

When synchronizing user authentication and account track, set this option to ON (default: ON).

If you log in using the user name and password for user authentication, you can also log in to the account to which the user belongs.

[Change Account]

When [Synchronize User Authentication & Account Track] is set to ON, select whether the user changes the account to which the user belongs.

[Account Name]

When [Change Account] is set to ON, select the account to which the user belongs.

[Account Password]

Enter the password of the account you select in [Account Name].

  • This option is displayed when [Synchronize User Authentication & Account Track] (Here) is set to [Synchronize by User].

Settings only the Administrators can Change

To configure the general settings for user authentication ([User Authentication])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [Authentication Type]

Configure the methods of user authentication and account track authentication and other settings for the authentication function of this machine.

Setting

Description

[User Authentication]

When enabling user authentication, select the user authentication method (default: [OFF]).

  • [OFF]: Does not enable user authentication.

  • [ON (External Server)]: This authentication method only allows users registered on your authentication server to use this machine. Register your authentication server in [ON (External Server)] (Here).

  • [ON (MFP)]: The authentication function of this machine is used for user authentication. This authentication method only allows users registered on this machine to use it.

  • [ON (MFP + External Server)]: Select this option to enable login using the authentication function of the MFP in case a trouble occurs on the external authentication server.

  • [Enhanced Server Authentication]: Associates with the enhanced server. This authentication method only allows users registered on the enhanced server to use this machine.

  • [ON (MFP + Enhanced Server)]: Select this option to enable login using the authentication function of the MFP in case a trouble occurs on the enhanced server.

[Update Billing Information]

Select whether to overwrite existing billing information if the billing information that can be managed on this machine reached the upper limit when the enhanced server shut down (default: [Restrict]).

[Default Authentication Method]

Select your preferred authentication method when [ON (MFP + External Server)] or [ON (MFP + Enhanced Server)] is selected in [User Authentication].

  • If [User Authentication] is set to [ON (MFP + External Server)], [ON (External Server)] is specified by default.

  • If [User Authentication] is set to [ON (MFP + Enhanced Server)], [Enhanced Server Authentication] is specified by default.

[Public User Access]

Select whether to allow use of an unregistered user (public user) (default: [Restrict]).

  • [Restrict]: Restricts a use of a public user.

  • [ON (With Login)]: Allows that public users to use this machine. When a public user uses this machine, select [Used by public user] on the Login screen.

  • [ON (Without Login)]: Allows that public users to use this machine. A public user can use this machine without logging in to this machine. Using this option, you do not need to log in to this machine even when there are many public users.

[Ticket Hold Time Setting (Active Directory)]

Change the retention time for a Kerberos authentication ticket if Active Directory is used as an authentication server (default: [5] min.).

If [0] min. is specified, the Kerberos authentication ticket is discarded after authentication has been completed.

[Account Track]

When enabling account track, set this option to ON (default: OFF).

[Account Track Input Method]

When enabling account track, select the account track method (default: [Account Name & Password]).

  • [Account Name & Password]: Enter the account name and password to log in. When using user authentication and account track in combination, the setting cannot be changed from [Account Name & Password].

  • [Password Only]: Enter only the password to log in.

[Synchronize User Authentication & Account Track]

When using user authentication and account track in conjunction, select whether to synchronize user authentication and account track (default: [Synchronize]).

  • [Synchronize]: Select this option when the user and account is in one-to-one relation. If you specify the department of a user when registering him/her, you can log in to the account simply by logging in as the user.

  • [Do Not Synchronize]: Select this option when the user joins multiple accounts. To log in to this machine, enter the user name, then specify the account.

  • [Synchronize by User]: Enables the user to select whether to synchronize the user authentication and account authentication.

[Number of Counters Assigned]

Counter management is carried out for each user or account track to install user authentication or account track. This machine provides 1000 counter areas to carry out counter management. In this option, specify the number of counter areas to be assigned to each user (default: [500]).

If [User Authentication] is set to [ON (MFP + Enhanced Server)], a counter area can be assigned to temporarily save data when the enhanced server has shut down. Up to 1000 counter areas can be assigned for users, account tracks, and the enhanced server in total.

[When Number of Jobs Reach Maximum]

Sets the maximum number of sheets that each user can print. Here, select an operation if the number of sheets exceeds the maximum number of sheets that can be printed (default: [Skip Job]).

  • [Skip Job]: Stops the job currently running, and starts printing the next job.

  • [Stop Job]: Stops all jobs.

  • [Delete Job]: Deletes the active job.

To restart a suspended job, reset the counter.

[Enable NFC]

Select whether to use NFC authentication.

  • [Enable NFC]: When using NFC, set this option to ON (default: OFF). This setting is synchronized with [Mobile Connection Settings] - [Simple Connection Setting] - [Enable NFC].

  • [NFC Authentication Setting]: When using NFC authentication, set this option to ON (default: OFF).

[Enable Bluetooth LE]

Select whether to use Bluetooth LE authentication.

  • [Enable Bluetooth LE]: When using the Bluetooth LE, set this option to ON (default: OFF). This setting is synchronized with [Mobile Connection Settings] - [Simple Connection Setting] - [Enable Bluetooth LE].

  • [Bluetooth LE Authentication Setting]: When using Bluetooth LE authentication, set this option to ON (default: OFF).

To use Bluetooth LE, the installation of the required option and the setting by the service representative are required. For details on the required option, refer to Here.

[External Server DN Cache]

Select whether to save DN (Distinguished Name) information on the machine to speed up the LDAP server authentication (default: [OFF]).

If [ON] is selected, information related to the user’s DN is saved on the machine when authentication succeeds in the LDAP server. At the next authentication, a user search is performed using the saved information.

This option is available when [ON (External Server)] or [ON (MFP + External Server)] is selected in [User Authentication].

[Extended User DB]

Select whether to extend the number of users to be authenticated on the machine using the advanced user database (default: [OFF]).

Using the advanced user database, the number of users to be authenticated is increased to a maximum of 50000.

This option is available when [ON (External Server)] or [ON (MFP + External Server)] is selected in [User Authentication].

[External Authentication server setting]

Set server authentication operations.

  • [Temporarily Save Authentication Information]: To temporarily save authentication information in the main unit against a case where an external authentication server shuts down, set this option to ON (default: OFF).

  • [Reconnection Settings]: Specify the timing to reconnect to the authentication server (default: [Set Reconnect Interval]).
    [Reconnect for every login]: Connects to the authentication server at the time authentication is carried out on this machine. If the authentication server is in the shutdown state at the time authentication is carried out on this machine, first confirm that the authentication server is down, and use the temporarily saved authentication information to log in to this machine.
    [Set Reconnect Interval]: Connect to the authentication server at the time specified in [Reconnection Time], and check the status of the authentication server. If the authentication server is in the shutdown state, use the authentication information temporarily saved in the main unit to log in.

  • [Expiration Date Settings]: When specifying the validity period to the temporarily saved authentication information, set this option to ON (default: OFF). Also, enter the expiration date.

  • [Overwrite User Info]: When the external server authentication is used, authenticated user information is also managed on this machine. If the number of users who have executed the external server authentication reaches the maximum number of users this machine can manage, authentication of any new users will not be permitted. Select whether to allow the user to overwrite registered user information for that case (default: [Restrict]). If you select [Allow], the oldest authenticated user information is erased and the new user is registered.
    If [Enhanced Server Authentication] or [ON (MFP + Enhanced Server)] is selected in [User Authentication], [Allow] is specified forcibly.

To permit use by unregistered users when installing user authentication ([Public User Access])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [Authentication Type]

Configure the methods of user authentication and account track authentication and other settings for the authentication function of this machine.

Setting

Description

[User Authentication]

When enabling user authentication, select the user authentication method (default: [OFF]).

  • [OFF]: Does not enable user authentication.

  • [ON (External Server)]: This authentication method only allows users registered on your authentication server to use this machine. Register your authentication server in [ON (External Server)] (Here).

  • [ON (MFP)]: The authentication function of this machine is used for user authentication. This authentication method only allows users registered on this machine to use it.

  • [ON (MFP + External Server)]: Select this option to enable login using the authentication function of the MFP in case a trouble occurs on the external authentication server.

  • [Enhanced Server Authentication]: Associates with the enhanced server. This authentication method only allows users registered on the enhanced server to use this machine.

  • [ON (MFP + Enhanced Server)]: Select this option to enable login using the authentication function of the MFP in case a trouble occurs on the enhanced server.

[Update Billing Information]

Select whether to overwrite existing billing information if the billing information that can be managed on this machine reached the upper limit when the enhanced server shut down (default: [Restrict]).

[Default Authentication Method]

Select your preferred authentication method when [ON (MFP + External Server)] or [ON (MFP + Enhanced Server)] is selected in [User Authentication].

  • If [User Authentication] is set to [ON (MFP + External Server)], [ON (External Server)] is specified by default.

  • If [User Authentication] is set to [ON (MFP + Enhanced Server)], [Enhanced Server Authentication] is specified by default.

[Public User Access]

Select whether to allow use of an unregistered user (public user) (default: [Restrict]).

  • [Restrict]: Restricts a use of a public user.

  • [ON (With Login)]: Allows that public users to use this machine. When a public user uses this machine, select [Used by public user] on the Login screen.

  • [ON (Without Login)]: Allows that public users to use this machine. A public user can use this machine without logging in to this machine. Using this option, you do not need to log in to this machine even when there are many public users.

[Ticket Hold Time Setting (Active Directory)]

Change the retention time for a Kerberos authentication ticket if Active Directory is used as an authentication server (default: [5] min.).

If [0] min. is specified, the Kerberos authentication ticket is discarded after authentication has been completed.

[Account Track]

When enabling account track, set this option to ON (default: OFF).

[Account Track Input Method]

When enabling account track, select the account track method (default: [Account Name & Password]).

  • [Account Name & Password]: Enter the account name and password to log in. When using user authentication and account track in combination, the setting cannot be changed from [Account Name & Password].

  • [Password Only]: Enter only the password to log in.

[Synchronize User Authentication & Account Track]

When using user authentication and account track in conjunction, select whether to synchronize user authentication and account track (default: [Synchronize]).

  • [Synchronize]: Select this option when the user and account is in one-to-one relation. If you specify the department of a user when registering him/her, you can log in to the account simply by logging in as the user.

  • [Do Not Synchronize]: Select this option when the user joins multiple accounts. To log in to this machine, enter the user name, then specify the account.

  • [Synchronize by User]: Enables the user to select whether to synchronize the user authentication and account authentication.

[Number of Counters Assigned]

Counter management is carried out for each user or account track to install user authentication or account track. This machine provides 1000 counter areas to carry out counter management. In this option, specify the number of counter areas to be assigned to each user (default: [500]).

If [User Authentication] is set to [ON (MFP + Enhanced Server)], a counter area can be assigned to temporarily save data when the enhanced server has shut down. Up to 1000 counter areas can be assigned for users, account tracks, and the enhanced server in total.

[When Number of Jobs Reach Maximum]

Sets the maximum number of sheets that each user can print. Here, select an operation if the number of sheets exceeds the maximum number of sheets that can be printed (default: [Skip Job]).

  • [Skip Job]: Stops the job currently running, and starts printing the next job.

  • [Stop Job]: Stops all jobs.

  • [Delete Job]: Deletes the active job.

To restart a suspended job, reset the counter.

[Enable NFC]

Select whether to use NFC authentication.

  • [Enable NFC]: When using NFC, set this option to ON (default: OFF). This setting is synchronized with [Mobile Connection Settings] - [Simple Connection Setting] - [Enable NFC].

  • [NFC Authentication Setting]: When using NFC authentication, set this option to ON (default: OFF).

[Enable Bluetooth LE]

Select whether to use Bluetooth LE authentication.

  • [Enable Bluetooth LE]: When using the Bluetooth LE, set this option to ON (default: OFF). This setting is synchronized with [Mobile Connection Settings] - [Simple Connection Setting] - [Enable Bluetooth LE].

  • [Bluetooth LE Authentication Setting]: When using Bluetooth LE authentication, set this option to ON (default: OFF).

To use Bluetooth LE, the installation of the required option and the setting by the service representative are required. For details on the required option, refer to Here.

[External Server DN Cache]

Select whether to save DN (Distinguished Name) information on the machine to speed up the LDAP server authentication (default: [OFF]).

If [ON] is selected, information related to the user’s DN is saved on the machine when authentication succeeds in the LDAP server. At the next authentication, a user search is performed using the saved information.

This option is available when [ON (External Server)] or [ON (MFP + External Server)] is selected in [User Authentication].

[Extended User DB]

Select whether to extend the number of users to be authenticated on the machine using the advanced user database (default: [OFF]).

Using the advanced user database, the number of users to be authenticated is increased to a maximum of 50000.

This option is available when [ON (External Server)] or [ON (MFP + External Server)] is selected in [User Authentication].

[External Authentication server setting]

Set server authentication operations.

  • [Temporarily Save Authentication Information]: To temporarily save authentication information in the main unit against a case where an external authentication server shuts down, set this option to ON (default: OFF).

  • [Reconnection Settings]: Specify the timing to reconnect to the authentication server (default: [Set Reconnect Interval]).
    [Reconnect for every login]: Connects to the authentication server at the time authentication is carried out on this machine. If the authentication server is in the shutdown state at the time authentication is carried out on this machine, first confirm that the authentication server is down, and use the temporarily saved authentication information to log in to this machine.
    [Set Reconnect Interval]: Connect to the authentication server at the time specified in [Reconnection Time], and check the status of the authentication server. If the authentication server is in the shutdown state, use the authentication information temporarily saved in the main unit to log in.

  • [Expiration Date Settings]: When specifying the validity period to the temporarily saved authentication information, set this option to ON (default: OFF). Also, enter the expiration date.

  • [Overwrite User Info]: When the external server authentication is used, authenticated user information is also managed on this machine. If the number of users who have executed the external server authentication reaches the maximum number of users this machine can manage, authentication of any new users will not be permitted. Select whether to allow the user to overwrite registered user information for that case (default: [Restrict]). If you select [Allow], the oldest authenticated user information is erased and the new user is registered.
    If [Enhanced Server Authentication] or [ON (MFP + Enhanced Server)] is selected in [User Authentication], [Allow] is specified forcibly.

To display the login screen when using a function restricted for public users ([Prohibited Function Login Setting])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [Prohibited Function Login Setting]

When displaying the login screen when selecting a function restricted for public users, set this option to ON (default: OFF).

For example, if color scan is restricted for public users, the Login screen appears when a public user attempts a color scan operation. In this case, the user can log in to this machine as another user for whom color scan is allowed, and use the color scan function.

To configure whether to install account track ([Account Track])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [Authentication Type]

Configure the methods of user authentication and account track authentication and other settings for the authentication function of this machine.

Setting

Description

[User Authentication]

When enabling user authentication, select the user authentication method (default: [OFF]).

  • [OFF]: Does not enable user authentication.

  • [ON (External Server)]: This authentication method only allows users registered on your authentication server to use this machine. Register your authentication server in [ON (External Server)] (Here).

  • [ON (MFP)]: The authentication function of this machine is used for user authentication. This authentication method only allows users registered on this machine to use it.

  • [ON (MFP + External Server)]: Select this option to enable login using the authentication function of the MFP in case a trouble occurs on the external authentication server.

  • [Enhanced Server Authentication]: Associates with the enhanced server. This authentication method only allows users registered on the enhanced server to use this machine.

  • [ON (MFP + Enhanced Server)]: Select this option to enable login using the authentication function of the MFP in case a trouble occurs on the enhanced server.

[Update Billing Information]

Select whether to overwrite existing billing information if the billing information that can be managed on this machine reached the upper limit when the enhanced server shut down (default: [Restrict]).

[Default Authentication Method]

Select your preferred authentication method when [ON (MFP + External Server)] or [ON (MFP + Enhanced Server)] is selected in [User Authentication].

  • If [User Authentication] is set to [ON (MFP + External Server)], [ON (External Server)] is specified by default.

  • If [User Authentication] is set to [ON (MFP + Enhanced Server)], [Enhanced Server Authentication] is specified by default.

[Public User Access]

Select whether to allow use of an unregistered user (public user) (default: [Restrict]).

  • [Restrict]: Restricts a use of a public user.

  • [ON (With Login)]: Allows that public users to use this machine. When a public user uses this machine, select [Used by public user] on the Login screen.

  • [ON (Without Login)]: Allows that public users to use this machine. A public user can use this machine without logging in to this machine. Using this option, you do not need to log in to this machine even when there are many public users.

[Ticket Hold Time Setting (Active Directory)]

Change the retention time for a Kerberos authentication ticket if Active Directory is used as an authentication server (default: [5] min.).

If [0] min. is specified, the Kerberos authentication ticket is discarded after authentication has been completed.

[Account Track]

When enabling account track, set this option to ON (default: OFF).

[Account Track Input Method]

When enabling account track, select the account track method (default: [Account Name & Password]).

  • [Account Name & Password]: Enter the account name and password to log in. When using user authentication and account track in combination, the setting cannot be changed from [Account Name & Password].

  • [Password Only]: Enter only the password to log in.

[Synchronize User Authentication & Account Track]

When using user authentication and account track in conjunction, select whether to synchronize user authentication and account track (default: [Synchronize]).

  • [Synchronize]: Select this option when the user and account is in one-to-one relation. If you specify the department of a user when registering him/her, you can log in to the account simply by logging in as the user.

  • [Do Not Synchronize]: Select this option when the user joins multiple accounts. To log in to this machine, enter the user name, then specify the account.

  • [Synchronize by User]: Enables the user to select whether to synchronize the user authentication and account authentication.

[Number of Counters Assigned]

Counter management is carried out for each user or account track to install user authentication or account track. This machine provides 1000 counter areas to carry out counter management. In this option, specify the number of counter areas to be assigned to each user (default: [500]).

If [User Authentication] is set to [ON (MFP + Enhanced Server)], a counter area can be assigned to temporarily save data when the enhanced server has shut down. Up to 1000 counter areas can be assigned for users, account tracks, and the enhanced server in total.

[When Number of Jobs Reach Maximum]

Sets the maximum number of sheets that each user can print. Here, select an operation if the number of sheets exceeds the maximum number of sheets that can be printed (default: [Skip Job]).

  • [Skip Job]: Stops the job currently running, and starts printing the next job.

  • [Stop Job]: Stops all jobs.

  • [Delete Job]: Deletes the active job.

To restart a suspended job, reset the counter.

[Enable NFC]

Select whether to use NFC authentication.

  • [Enable NFC]: When using NFC, set this option to ON (default: OFF). This setting is synchronized with [Mobile Connection Settings] - [Simple Connection Setting] - [Enable NFC].

  • [NFC Authentication Setting]: When using NFC authentication, set this option to ON (default: OFF).

[Enable Bluetooth LE]

Select whether to use Bluetooth LE authentication.

  • [Enable Bluetooth LE]: When using the Bluetooth LE, set this option to ON (default: OFF). This setting is synchronized with [Mobile Connection Settings] - [Simple Connection Setting] - [Enable Bluetooth LE].

  • [Bluetooth LE Authentication Setting]: When using Bluetooth LE authentication, set this option to ON (default: OFF).

To use Bluetooth LE, the installation of the required option and the setting by the service representative are required. For details on the required option, refer to Here.

[External Server DN Cache]

Select whether to save DN (Distinguished Name) information on the machine to speed up the LDAP server authentication (default: [OFF]).

If [ON] is selected, information related to the user’s DN is saved on the machine when authentication succeeds in the LDAP server. At the next authentication, a user search is performed using the saved information.

This option is available when [ON (External Server)] or [ON (MFP + External Server)] is selected in [User Authentication].

[Extended User DB]

Select whether to extend the number of users to be authenticated on the machine using the advanced user database (default: [OFF]).

Using the advanced user database, the number of users to be authenticated is increased to a maximum of 50000.

This option is available when [ON (External Server)] or [ON (MFP + External Server)] is selected in [User Authentication].

[External Authentication server setting]

Set server authentication operations.

  • [Temporarily Save Authentication Information]: To temporarily save authentication information in the main unit against a case where an external authentication server shuts down, set this option to ON (default: OFF).

  • [Reconnection Settings]: Specify the timing to reconnect to the authentication server (default: [Set Reconnect Interval]).
    [Reconnect for every login]: Connects to the authentication server at the time authentication is carried out on this machine. If the authentication server is in the shutdown state at the time authentication is carried out on this machine, first confirm that the authentication server is down, and use the temporarily saved authentication information to log in to this machine.
    [Set Reconnect Interval]: Connect to the authentication server at the time specified in [Reconnection Time], and check the status of the authentication server. If the authentication server is in the shutdown state, use the authentication information temporarily saved in the main unit to log in.

  • [Expiration Date Settings]: When specifying the validity period to the temporarily saved authentication information, set this option to ON (default: OFF). Also, enter the expiration date.

  • [Overwrite User Info]: When the external server authentication is used, authenticated user information is also managed on this machine. If the number of users who have executed the external server authentication reaches the maximum number of users this machine can manage, authentication of any new users will not be permitted. Select whether to allow the user to overwrite registered user information for that case (default: [Restrict]). If you select [Allow], the oldest authenticated user information is erased and the new user is registered.
    If [Enhanced Server Authentication] or [ON (MFP + Enhanced Server)] is selected in [User Authentication], [Allow] is specified forcibly.

To configure the general settings for account track ([Account Track Input Method])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [Authentication Type]

Configure the methods of user authentication and account track authentication and other settings for the authentication function of this machine.

Setting

Description

[User Authentication]

When enabling user authentication, select the user authentication method (default: [OFF]).

  • [OFF]: Does not enable user authentication.

  • [ON (External Server)]: This authentication method only allows users registered on your authentication server to use this machine. Register your authentication server in [ON (External Server)] (Here).

  • [ON (MFP)]: The authentication function of this machine is used for user authentication. This authentication method only allows users registered on this machine to use it.

  • [ON (MFP + External Server)]: Select this option to enable login using the authentication function of the MFP in case a trouble occurs on the external authentication server.

  • [Enhanced Server Authentication]: Associates with the enhanced server. This authentication method only allows users registered on the enhanced server to use this machine.

  • [ON (MFP + Enhanced Server)]: Select this option to enable login using the authentication function of the MFP in case a trouble occurs on the enhanced server.

[Update Billing Information]

Select whether to overwrite existing billing information if the billing information that can be managed on this machine reached the upper limit when the enhanced server shut down (default: [Restrict]).

[Default Authentication Method]

Select your preferred authentication method when [ON (MFP + External Server)] or [ON (MFP + Enhanced Server)] is selected in [User Authentication].

  • If [User Authentication] is set to [ON (MFP + External Server)], [ON (External Server)] is specified by default.

  • If [User Authentication] is set to [ON (MFP + Enhanced Server)], [Enhanced Server Authentication] is specified by default.

[Public User Access]

Select whether to allow use of an unregistered user (public user) (default: [Restrict]).

  • [Restrict]: Restricts a use of a public user.

  • [ON (With Login)]: Allows that public users to use this machine. When a public user uses this machine, select [Used by public user] on the Login screen.

  • [ON (Without Login)]: Allows that public users to use this machine. A public user can use this machine without logging in to this machine. Using this option, you do not need to log in to this machine even when there are many public users.

[Ticket Hold Time Setting (Active Directory)]

Change the retention time for a Kerberos authentication ticket if Active Directory is used as an authentication server (default: [5] min.).

If [0] min. is specified, the Kerberos authentication ticket is discarded after authentication has been completed.

[Account Track]

When enabling account track, set this option to ON (default: OFF).

[Account Track Input Method]

When enabling account track, select the account track method (default: [Account Name & Password]).

  • [Account Name & Password]: Enter the account name and password to log in. When using user authentication and account track in combination, the setting cannot be changed from [Account Name & Password].

  • [Password Only]: Enter only the password to log in.

[Synchronize User Authentication & Account Track]

When using user authentication and account track in conjunction, select whether to synchronize user authentication and account track (default: [Synchronize]).

  • [Synchronize]: Select this option when the user and account is in one-to-one relation. If you specify the department of a user when registering him/her, you can log in to the account simply by logging in as the user.

  • [Do Not Synchronize]: Select this option when the user joins multiple accounts. To log in to this machine, enter the user name, then specify the account.

  • [Synchronize by User]: Enables the user to select whether to synchronize the user authentication and account authentication.

[Number of Counters Assigned]

Counter management is carried out for each user or account track to install user authentication or account track. This machine provides 1000 counter areas to carry out counter management. In this option, specify the number of counter areas to be assigned to each user (default: [500]).

If [User Authentication] is set to [ON (MFP + Enhanced Server)], a counter area can be assigned to temporarily save data when the enhanced server has shut down. Up to 1000 counter areas can be assigned for users, account tracks, and the enhanced server in total.

[When Number of Jobs Reach Maximum]

Sets the maximum number of sheets that each user can print. Here, select an operation if the number of sheets exceeds the maximum number of sheets that can be printed (default: [Skip Job]).

  • [Skip Job]: Stops the job currently running, and starts printing the next job.

  • [Stop Job]: Stops all jobs.

  • [Delete Job]: Deletes the active job.

To restart a suspended job, reset the counter.

[Enable NFC]

Select whether to use NFC authentication.

  • [Enable NFC]: When using NFC, set this option to ON (default: OFF). This setting is synchronized with [Mobile Connection Settings] - [Simple Connection Setting] - [Enable NFC].

  • [NFC Authentication Setting]: When using NFC authentication, set this option to ON (default: OFF).

[Enable Bluetooth LE]

Select whether to use Bluetooth LE authentication.

  • [Enable Bluetooth LE]: When using the Bluetooth LE, set this option to ON (default: OFF). This setting is synchronized with [Mobile Connection Settings] - [Simple Connection Setting] - [Enable Bluetooth LE].

  • [Bluetooth LE Authentication Setting]: When using Bluetooth LE authentication, set this option to ON (default: OFF).

To use Bluetooth LE, the installation of the required option and the setting by the service representative are required. For details on the required option, refer to Here.

[External Server DN Cache]

Select whether to save DN (Distinguished Name) information on the machine to speed up the LDAP server authentication (default: [OFF]).

If [ON] is selected, information related to the user’s DN is saved on the machine when authentication succeeds in the LDAP server. At the next authentication, a user search is performed using the saved information.

This option is available when [ON (External Server)] or [ON (MFP + External Server)] is selected in [User Authentication].

[Extended User DB]

Select whether to extend the number of users to be authenticated on the machine using the advanced user database (default: [OFF]).

Using the advanced user database, the number of users to be authenticated is increased to a maximum of 50000.

This option is available when [ON (External Server)] or [ON (MFP + External Server)] is selected in [User Authentication].

[External Authentication server setting]

Set server authentication operations.

  • [Temporarily Save Authentication Information]: To temporarily save authentication information in the main unit against a case where an external authentication server shuts down, set this option to ON (default: OFF).

  • [Reconnection Settings]: Specify the timing to reconnect to the authentication server (default: [Set Reconnect Interval]).
    [Reconnect for every login]: Connects to the authentication server at the time authentication is carried out on this machine. If the authentication server is in the shutdown state at the time authentication is carried out on this machine, first confirm that the authentication server is down, and use the temporarily saved authentication information to log in to this machine.
    [Set Reconnect Interval]: Connect to the authentication server at the time specified in [Reconnection Time], and check the status of the authentication server. If the authentication server is in the shutdown state, use the authentication information temporarily saved in the main unit to log in.

  • [Expiration Date Settings]: When specifying the validity period to the temporarily saved authentication information, set this option to ON (default: OFF). Also, enter the expiration date.

  • [Overwrite User Info]: When the external server authentication is used, authenticated user information is also managed on this machine. If the number of users who have executed the external server authentication reaches the maximum number of users this machine can manage, authentication of any new users will not be permitted. Select whether to allow the user to overwrite registered user information for that case (default: [Restrict]). If you select [Allow], the oldest authenticated user information is erased and the new user is registered.
    If [Enhanced Server Authentication] or [ON (MFP + Enhanced Server)] is selected in [User Authentication], [Allow] is specified forcibly.

To synchronize user authentication and account track when installing them ([Synchronize User Authentication & Account Track])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [Authentication Type]

Configure the methods of user authentication and account track authentication and other settings for the authentication function of this machine.

Setting

Description

[User Authentication]

When enabling user authentication, select the user authentication method (default: [OFF]).

  • [OFF]: Does not enable user authentication.

  • [ON (External Server)]: This authentication method only allows users registered on your authentication server to use this machine. Register your authentication server in [ON (External Server)] (Here).

  • [ON (MFP)]: The authentication function of this machine is used for user authentication. This authentication method only allows users registered on this machine to use it.

  • [ON (MFP + External Server)]: Select this option to enable login using the authentication function of the MFP in case a trouble occurs on the external authentication server.

  • [Enhanced Server Authentication]: Associates with the enhanced server. This authentication method only allows users registered on the enhanced server to use this machine.

  • [ON (MFP + Enhanced Server)]: Select this option to enable login using the authentication function of the MFP in case a trouble occurs on the enhanced server.

[Update Billing Information]

Select whether to overwrite existing billing information if the billing information that can be managed on this machine reached the upper limit when the enhanced server shut down (default: [Restrict]).

[Default Authentication Method]

Select your preferred authentication method when [ON (MFP + External Server)] or [ON (MFP + Enhanced Server)] is selected in [User Authentication].

  • If [User Authentication] is set to [ON (MFP + External Server)], [ON (External Server)] is specified by default.

  • If [User Authentication] is set to [ON (MFP + Enhanced Server)], [Enhanced Server Authentication] is specified by default.

[Public User Access]

Select whether to allow use of an unregistered user (public user) (default: [Restrict]).

  • [Restrict]: Restricts a use of a public user.

  • [ON (With Login)]: Allows that public users to use this machine. When a public user uses this machine, select [Used by public user] on the Login screen.

  • [ON (Without Login)]: Allows that public users to use this machine. A public user can use this machine without logging in to this machine. Using this option, you do not need to log in to this machine even when there are many public users.

[Ticket Hold Time Setting (Active Directory)]

Change the retention time for a Kerberos authentication ticket if Active Directory is used as an authentication server (default: [5] min.).

If [0] min. is specified, the Kerberos authentication ticket is discarded after authentication has been completed.

[Account Track]

When enabling account track, set this option to ON (default: OFF).

[Account Track Input Method]

When enabling account track, select the account track method (default: [Account Name & Password]).

  • [Account Name & Password]: Enter the account name and password to log in. When using user authentication and account track in combination, the setting cannot be changed from [Account Name & Password].

  • [Password Only]: Enter only the password to log in.

[Synchronize User Authentication & Account Track]

When using user authentication and account track in conjunction, select whether to synchronize user authentication and account track (default: [Synchronize]).

  • [Synchronize]: Select this option when the user and account is in one-to-one relation. If you specify the department of a user when registering him/her, you can log in to the account simply by logging in as the user.

  • [Do Not Synchronize]: Select this option when the user joins multiple accounts. To log in to this machine, enter the user name, then specify the account.

  • [Synchronize by User]: Enables the user to select whether to synchronize the user authentication and account authentication.

[Number of Counters Assigned]

Counter management is carried out for each user or account track to install user authentication or account track. This machine provides 1000 counter areas to carry out counter management. In this option, specify the number of counter areas to be assigned to each user (default: [500]).

If [User Authentication] is set to [ON (MFP + Enhanced Server)], a counter area can be assigned to temporarily save data when the enhanced server has shut down. Up to 1000 counter areas can be assigned for users, account tracks, and the enhanced server in total.

[When Number of Jobs Reach Maximum]

Sets the maximum number of sheets that each user can print. Here, select an operation if the number of sheets exceeds the maximum number of sheets that can be printed (default: [Skip Job]).

  • [Skip Job]: Stops the job currently running, and starts printing the next job.

  • [Stop Job]: Stops all jobs.

  • [Delete Job]: Deletes the active job.

To restart a suspended job, reset the counter.

[Enable NFC]

Select whether to use NFC authentication.

  • [Enable NFC]: When using NFC, set this option to ON (default: OFF). This setting is synchronized with [Mobile Connection Settings] - [Simple Connection Setting] - [Enable NFC].

  • [NFC Authentication Setting]: When using NFC authentication, set this option to ON (default: OFF).

[Enable Bluetooth LE]

Select whether to use Bluetooth LE authentication.

  • [Enable Bluetooth LE]: When using the Bluetooth LE, set this option to ON (default: OFF). This setting is synchronized with [Mobile Connection Settings] - [Simple Connection Setting] - [Enable Bluetooth LE].

  • [Bluetooth LE Authentication Setting]: When using Bluetooth LE authentication, set this option to ON (default: OFF).

To use Bluetooth LE, the installation of the required option and the setting by the service representative are required. For details on the required option, refer to Here.

[External Server DN Cache]

Select whether to save DN (Distinguished Name) information on the machine to speed up the LDAP server authentication (default: [OFF]).

If [ON] is selected, information related to the user’s DN is saved on the machine when authentication succeeds in the LDAP server. At the next authentication, a user search is performed using the saved information.

This option is available when [ON (External Server)] or [ON (MFP + External Server)] is selected in [User Authentication].

[Extended User DB]

Select whether to extend the number of users to be authenticated on the machine using the advanced user database (default: [OFF]).

Using the advanced user database, the number of users to be authenticated is increased to a maximum of 50000.

This option is available when [ON (External Server)] or [ON (MFP + External Server)] is selected in [User Authentication].

[External Authentication server setting]

Set server authentication operations.

  • [Temporarily Save Authentication Information]: To temporarily save authentication information in the main unit against a case where an external authentication server shuts down, set this option to ON (default: OFF).

  • [Reconnection Settings]: Specify the timing to reconnect to the authentication server (default: [Set Reconnect Interval]).
    [Reconnect for every login]: Connects to the authentication server at the time authentication is carried out on this machine. If the authentication server is in the shutdown state at the time authentication is carried out on this machine, first confirm that the authentication server is down, and use the temporarily saved authentication information to log in to this machine.
    [Set Reconnect Interval]: Connect to the authentication server at the time specified in [Reconnection Time], and check the status of the authentication server. If the authentication server is in the shutdown state, use the authentication information temporarily saved in the main unit to log in.

  • [Expiration Date Settings]: When specifying the validity period to the temporarily saved authentication information, set this option to ON (default: OFF). Also, enter the expiration date.

  • [Overwrite User Info]: When the external server authentication is used, authenticated user information is also managed on this machine. If the number of users who have executed the external server authentication reaches the maximum number of users this machine can manage, authentication of any new users will not be permitted. Select whether to allow the user to overwrite registered user information for that case (default: [Restrict]). If you select [Allow], the oldest authenticated user information is erased and the new user is registered.
    If [Enhanced Server Authentication] or [ON (MFP + Enhanced Server)] is selected in [User Authentication], [Allow] is specified forcibly.

To specify whether to allow other users to print data when printing stopped because the number of print sheets exceeded the maximum number specified for the user ([When Number of Jobs Reach Maximum])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [Authentication Type]

Configure the methods of user authentication and account track authentication and other settings for the authentication function of this machine.

Setting

Description

[User Authentication]

When enabling user authentication, select the user authentication method (default: [OFF]).

  • [OFF]: Does not enable user authentication.

  • [ON (External Server)]: This authentication method only allows users registered on your authentication server to use this machine. Register your authentication server in [ON (External Server)] (Here).

  • [ON (MFP)]: The authentication function of this machine is used for user authentication. This authentication method only allows users registered on this machine to use it.

  • [ON (MFP + External Server)]: Select this option to enable login using the authentication function of the MFP in case a trouble occurs on the external authentication server.

  • [Enhanced Server Authentication]: Associates with the enhanced server. This authentication method only allows users registered on the enhanced server to use this machine.

  • [ON (MFP + Enhanced Server)]: Select this option to enable login using the authentication function of the MFP in case a trouble occurs on the enhanced server.

[Update Billing Information]

Select whether to overwrite existing billing information if the billing information that can be managed on this machine reached the upper limit when the enhanced server shut down (default: [Restrict]).

[Default Authentication Method]

Select your preferred authentication method when [ON (MFP + External Server)] or [ON (MFP + Enhanced Server)] is selected in [User Authentication].

  • If [User Authentication] is set to [ON (MFP + External Server)], [ON (External Server)] is specified by default.

  • If [User Authentication] is set to [ON (MFP + Enhanced Server)], [Enhanced Server Authentication] is specified by default.

[Public User Access]

Select whether to allow use of an unregistered user (public user) (default: [Restrict]).

  • [Restrict]: Restricts a use of a public user.

  • [ON (With Login)]: Allows that public users to use this machine. When a public user uses this machine, select [Used by public user] on the Login screen.

  • [ON (Without Login)]: Allows that public users to use this machine. A public user can use this machine without logging in to this machine. Using this option, you do not need to log in to this machine even when there are many public users.

[Ticket Hold Time Setting (Active Directory)]

Change the retention time for a Kerberos authentication ticket if Active Directory is used as an authentication server (default: [5] min.).

If [0] min. is specified, the Kerberos authentication ticket is discarded after authentication has been completed.

[Account Track]

When enabling account track, set this option to ON (default: OFF).

[Account Track Input Method]

When enabling account track, select the account track method (default: [Account Name & Password]).

  • [Account Name & Password]: Enter the account name and password to log in. When using user authentication and account track in combination, the setting cannot be changed from [Account Name & Password].

  • [Password Only]: Enter only the password to log in.

[Synchronize User Authentication & Account Track]

When using user authentication and account track in conjunction, select whether to synchronize user authentication and account track (default: [Synchronize]).

  • [Synchronize]: Select this option when the user and account is in one-to-one relation. If you specify the department of a user when registering him/her, you can log in to the account simply by logging in as the user.

  • [Do Not Synchronize]: Select this option when the user joins multiple accounts. To log in to this machine, enter the user name, then specify the account.

  • [Synchronize by User]: Enables the user to select whether to synchronize the user authentication and account authentication.

[Number of Counters Assigned]

Counter management is carried out for each user or account track to install user authentication or account track. This machine provides 1000 counter areas to carry out counter management. In this option, specify the number of counter areas to be assigned to each user (default: [500]).

If [User Authentication] is set to [ON (MFP + Enhanced Server)], a counter area can be assigned to temporarily save data when the enhanced server has shut down. Up to 1000 counter areas can be assigned for users, account tracks, and the enhanced server in total.

[When Number of Jobs Reach Maximum]

Sets the maximum number of sheets that each user can print. Here, select an operation if the number of sheets exceeds the maximum number of sheets that can be printed (default: [Skip Job]).

  • [Skip Job]: Stops the job currently running, and starts printing the next job.

  • [Stop Job]: Stops all jobs.

  • [Delete Job]: Deletes the active job.

To restart a suspended job, reset the counter.

[Enable NFC]

Select whether to use NFC authentication.

  • [Enable NFC]: When using NFC, set this option to ON (default: OFF). This setting is synchronized with [Mobile Connection Settings] - [Simple Connection Setting] - [Enable NFC].

  • [NFC Authentication Setting]: When using NFC authentication, set this option to ON (default: OFF).

[Enable Bluetooth LE]

Select whether to use Bluetooth LE authentication.

  • [Enable Bluetooth LE]: When using the Bluetooth LE, set this option to ON (default: OFF). This setting is synchronized with [Mobile Connection Settings] - [Simple Connection Setting] - [Enable Bluetooth LE].

  • [Bluetooth LE Authentication Setting]: When using Bluetooth LE authentication, set this option to ON (default: OFF).

To use Bluetooth LE, the installation of the required option and the setting by the service representative are required. For details on the required option, refer to Here.

[External Server DN Cache]

Select whether to save DN (Distinguished Name) information on the machine to speed up the LDAP server authentication (default: [OFF]).

If [ON] is selected, information related to the user’s DN is saved on the machine when authentication succeeds in the LDAP server. At the next authentication, a user search is performed using the saved information.

This option is available when [ON (External Server)] or [ON (MFP + External Server)] is selected in [User Authentication].

[Extended User DB]

Select whether to extend the number of users to be authenticated on the machine using the advanced user database (default: [OFF]).

Using the advanced user database, the number of users to be authenticated is increased to a maximum of 50000.

This option is available when [ON (External Server)] or [ON (MFP + External Server)] is selected in [User Authentication].

[External Authentication server setting]

Set server authentication operations.

  • [Temporarily Save Authentication Information]: To temporarily save authentication information in the main unit against a case where an external authentication server shuts down, set this option to ON (default: OFF).

  • [Reconnection Settings]: Specify the timing to reconnect to the authentication server (default: [Set Reconnect Interval]).
    [Reconnect for every login]: Connects to the authentication server at the time authentication is carried out on this machine. If the authentication server is in the shutdown state at the time authentication is carried out on this machine, first confirm that the authentication server is down, and use the temporarily saved authentication information to log in to this machine.
    [Set Reconnect Interval]: Connect to the authentication server at the time specified in [Reconnection Time], and check the status of the authentication server. If the authentication server is in the shutdown state, use the authentication information temporarily saved in the main unit to log in.

  • [Expiration Date Settings]: When specifying the validity period to the temporarily saved authentication information, set this option to ON (default: OFF). Also, enter the expiration date.

  • [Overwrite User Info]: When the external server authentication is used, authenticated user information is also managed on this machine. If the number of users who have executed the external server authentication reaches the maximum number of users this machine can manage, authentication of any new users will not be permitted. Select whether to allow the user to overwrite registered user information for that case (default: [Restrict]). If you select [Allow], the oldest authenticated user information is erased and the new user is registered.
    If [Enhanced Server Authentication] or [ON (MFP + Enhanced Server)] is selected in [User Authentication], [Allow] is specified forcibly.

To specify the maximum number of users when installing user authentication and account track ([Number of Counters Assigned])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [Authentication Type]

Configure the methods of user authentication and account track authentication and other settings for the authentication function of this machine.

Setting

Description

[User Authentication]

When enabling user authentication, select the user authentication method (default: [OFF]).

  • [OFF]: Does not enable user authentication.

  • [ON (External Server)]: This authentication method only allows users registered on your authentication server to use this machine. Register your authentication server in [ON (External Server)] (Here).

  • [ON (MFP)]: The authentication function of this machine is used for user authentication. This authentication method only allows users registered on this machine to use it.

  • [ON (MFP + External Server)]: Select this option to enable login using the authentication function of the MFP in case a trouble occurs on the external authentication server.

  • [Enhanced Server Authentication]: Associates with the enhanced server. This authentication method only allows users registered on the enhanced server to use this machine.

  • [ON (MFP + Enhanced Server)]: Select this option to enable login using the authentication function of the MFP in case a trouble occurs on the enhanced server.

[Update Billing Information]

Select whether to overwrite existing billing information if the billing information that can be managed on this machine reached the upper limit when the enhanced server shut down (default: [Restrict]).

[Default Authentication Method]

Select your preferred authentication method when [ON (MFP + External Server)] or [ON (MFP + Enhanced Server)] is selected in [User Authentication].

  • If [User Authentication] is set to [ON (MFP + External Server)], [ON (External Server)] is specified by default.

  • If [User Authentication] is set to [ON (MFP + Enhanced Server)], [Enhanced Server Authentication] is specified by default.

[Public User Access]

Select whether to allow use of an unregistered user (public user) (default: [Restrict]).

  • [Restrict]: Restricts a use of a public user.

  • [ON (With Login)]: Allows that public users to use this machine. When a public user uses this machine, select [Used by public user] on the Login screen.

  • [ON (Without Login)]: Allows that public users to use this machine. A public user can use this machine without logging in to this machine. Using this option, you do not need to log in to this machine even when there are many public users.

[Ticket Hold Time Setting (Active Directory)]

Change the retention time for a Kerberos authentication ticket if Active Directory is used as an authentication server (default: [5] min.).

If [0] min. is specified, the Kerberos authentication ticket is discarded after authentication has been completed.

[Account Track]

When enabling account track, set this option to ON (default: OFF).

[Account Track Input Method]

When enabling account track, select the account track method (default: [Account Name & Password]).

  • [Account Name & Password]: Enter the account name and password to log in. When using user authentication and account track in combination, the setting cannot be changed from [Account Name & Password].

  • [Password Only]: Enter only the password to log in.

[Synchronize User Authentication & Account Track]

When using user authentication and account track in conjunction, select whether to synchronize user authentication and account track (default: [Synchronize]).

  • [Synchronize]: Select this option when the user and account is in one-to-one relation. If you specify the department of a user when registering him/her, you can log in to the account simply by logging in as the user.

  • [Do Not Synchronize]: Select this option when the user joins multiple accounts. To log in to this machine, enter the user name, then specify the account.

  • [Synchronize by User]: Enables the user to select whether to synchronize the user authentication and account authentication.

[Number of Counters Assigned]

Counter management is carried out for each user or account track to install user authentication or account track. This machine provides 1000 counter areas to carry out counter management. In this option, specify the number of counter areas to be assigned to each user (default: [500]).

If [User Authentication] is set to [ON (MFP + Enhanced Server)], a counter area can be assigned to temporarily save data when the enhanced server has shut down. Up to 1000 counter areas can be assigned for users, account tracks, and the enhanced server in total.

[When Number of Jobs Reach Maximum]

Sets the maximum number of sheets that each user can print. Here, select an operation if the number of sheets exceeds the maximum number of sheets that can be printed (default: [Skip Job]).

  • [Skip Job]: Stops the job currently running, and starts printing the next job.

  • [Stop Job]: Stops all jobs.

  • [Delete Job]: Deletes the active job.

To restart a suspended job, reset the counter.

[Enable NFC]

Select whether to use NFC authentication.

  • [Enable NFC]: When using NFC, set this option to ON (default: OFF). This setting is synchronized with [Mobile Connection Settings] - [Simple Connection Setting] - [Enable NFC].

  • [NFC Authentication Setting]: When using NFC authentication, set this option to ON (default: OFF).

[Enable Bluetooth LE]

Select whether to use Bluetooth LE authentication.

  • [Enable Bluetooth LE]: When using the Bluetooth LE, set this option to ON (default: OFF). This setting is synchronized with [Mobile Connection Settings] - [Simple Connection Setting] - [Enable Bluetooth LE].

  • [Bluetooth LE Authentication Setting]: When using Bluetooth LE authentication, set this option to ON (default: OFF).

To use Bluetooth LE, the installation of the required option and the setting by the service representative are required. For details on the required option, refer to Here.

[External Server DN Cache]

Select whether to save DN (Distinguished Name) information on the machine to speed up the LDAP server authentication (default: [OFF]).

If [ON] is selected, information related to the user’s DN is saved on the machine when authentication succeeds in the LDAP server. At the next authentication, a user search is performed using the saved information.

This option is available when [ON (External Server)] or [ON (MFP + External Server)] is selected in [User Authentication].

[Extended User DB]

Select whether to extend the number of users to be authenticated on the machine using the advanced user database (default: [OFF]).

Using the advanced user database, the number of users to be authenticated is increased to a maximum of 50000.

This option is available when [ON (External Server)] or [ON (MFP + External Server)] is selected in [User Authentication].

[External Authentication server setting]

Set server authentication operations.

  • [Temporarily Save Authentication Information]: To temporarily save authentication information in the main unit against a case where an external authentication server shuts down, set this option to ON (default: OFF).

  • [Reconnection Settings]: Specify the timing to reconnect to the authentication server (default: [Set Reconnect Interval]).
    [Reconnect for every login]: Connects to the authentication server at the time authentication is carried out on this machine. If the authentication server is in the shutdown state at the time authentication is carried out on this machine, first confirm that the authentication server is down, and use the temporarily saved authentication information to log in to this machine.
    [Set Reconnect Interval]: Connect to the authentication server at the time specified in [Reconnection Time], and check the status of the authentication server. If the authentication server is in the shutdown state, use the authentication information temporarily saved in the main unit to log in.

  • [Expiration Date Settings]: When specifying the validity period to the temporarily saved authentication information, set this option to ON (default: OFF). Also, enter the expiration date.

  • [Overwrite User Info]: When the external server authentication is used, authenticated user information is also managed on this machine. If the number of users who have executed the external server authentication reaches the maximum number of users this machine can manage, authentication of any new users will not be permitted. Select whether to allow the user to overwrite registered user information for that case (default: [Restrict]). If you select [Allow], the oldest authenticated user information is erased and the new user is registered.
    If [Enhanced Server Authentication] or [ON (MFP + Enhanced Server)] is selected in [User Authentication], [Allow] is specified forcibly.

To change the time to hold the Kerberos authentication ticket at Active Directory authentication ([Ticket Hold Time Setting (Active Directory)])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [Authentication Type]

Configure the methods of user authentication and account track authentication and other settings for the authentication function of this machine.

Setting

Description

[User Authentication]

When enabling user authentication, select the user authentication method (default: [OFF]).

  • [OFF]: Does not enable user authentication.

  • [ON (External Server)]: This authentication method only allows users registered on your authentication server to use this machine. Register your authentication server in [ON (External Server)] (Here).

  • [ON (MFP)]: The authentication function of this machine is used for user authentication. This authentication method only allows users registered on this machine to use it.

  • [ON (MFP + External Server)]: Select this option to enable login using the authentication function of the MFP in case a trouble occurs on the external authentication server.

  • [Enhanced Server Authentication]: Associates with the enhanced server. This authentication method only allows users registered on the enhanced server to use this machine.

  • [ON (MFP + Enhanced Server)]: Select this option to enable login using the authentication function of the MFP in case a trouble occurs on the enhanced server.

[Update Billing Information]

Select whether to overwrite existing billing information if the billing information that can be managed on this machine reached the upper limit when the enhanced server shut down (default: [Restrict]).

[Default Authentication Method]

Select your preferred authentication method when [ON (MFP + External Server)] or [ON (MFP + Enhanced Server)] is selected in [User Authentication].

  • If [User Authentication] is set to [ON (MFP + External Server)], [ON (External Server)] is specified by default.

  • If [User Authentication] is set to [ON (MFP + Enhanced Server)], [Enhanced Server Authentication] is specified by default.

[Public User Access]

Select whether to allow use of an unregistered user (public user) (default: [Restrict]).

  • [Restrict]: Restricts a use of a public user.

  • [ON (With Login)]: Allows that public users to use this machine. When a public user uses this machine, select [Used by public user] on the Login screen.

  • [ON (Without Login)]: Allows that public users to use this machine. A public user can use this machine without logging in to this machine. Using this option, you do not need to log in to this machine even when there are many public users.

[Ticket Hold Time Setting (Active Directory)]

Change the retention time for a Kerberos authentication ticket if Active Directory is used as an authentication server (default: [5] min.).

If [0] min. is specified, the Kerberos authentication ticket is discarded after authentication has been completed.

[Account Track]

When enabling account track, set this option to ON (default: OFF).

[Account Track Input Method]

When enabling account track, select the account track method (default: [Account Name & Password]).

  • [Account Name & Password]: Enter the account name and password to log in. When using user authentication and account track in combination, the setting cannot be changed from [Account Name & Password].

  • [Password Only]: Enter only the password to log in.

[Synchronize User Authentication & Account Track]

When using user authentication and account track in conjunction, select whether to synchronize user authentication and account track (default: [Synchronize]).

  • [Synchronize]: Select this option when the user and account is in one-to-one relation. If you specify the department of a user when registering him/her, you can log in to the account simply by logging in as the user.

  • [Do Not Synchronize]: Select this option when the user joins multiple accounts. To log in to this machine, enter the user name, then specify the account.

  • [Synchronize by User]: Enables the user to select whether to synchronize the user authentication and account authentication.

[Number of Counters Assigned]

Counter management is carried out for each user or account track to install user authentication or account track. This machine provides 1000 counter areas to carry out counter management. In this option, specify the number of counter areas to be assigned to each user (default: [500]).

If [User Authentication] is set to [ON (MFP + Enhanced Server)], a counter area can be assigned to temporarily save data when the enhanced server has shut down. Up to 1000 counter areas can be assigned for users, account tracks, and the enhanced server in total.

[When Number of Jobs Reach Maximum]

Sets the maximum number of sheets that each user can print. Here, select an operation if the number of sheets exceeds the maximum number of sheets that can be printed (default: [Skip Job]).

  • [Skip Job]: Stops the job currently running, and starts printing the next job.

  • [Stop Job]: Stops all jobs.

  • [Delete Job]: Deletes the active job.

To restart a suspended job, reset the counter.

[Enable NFC]

Select whether to use NFC authentication.

  • [Enable NFC]: When using NFC, set this option to ON (default: OFF). This setting is synchronized with [Mobile Connection Settings] - [Simple Connection Setting] - [Enable NFC].

  • [NFC Authentication Setting]: When using NFC authentication, set this option to ON (default: OFF).

[Enable Bluetooth LE]

Select whether to use Bluetooth LE authentication.

  • [Enable Bluetooth LE]: When using the Bluetooth LE, set this option to ON (default: OFF). This setting is synchronized with [Mobile Connection Settings] - [Simple Connection Setting] - [Enable Bluetooth LE].

  • [Bluetooth LE Authentication Setting]: When using Bluetooth LE authentication, set this option to ON (default: OFF).

To use Bluetooth LE, the installation of the required option and the setting by the service representative are required. For details on the required option, refer to Here.

[External Server DN Cache]

Select whether to save DN (Distinguished Name) information on the machine to speed up the LDAP server authentication (default: [OFF]).

If [ON] is selected, information related to the user’s DN is saved on the machine when authentication succeeds in the LDAP server. At the next authentication, a user search is performed using the saved information.

This option is available when [ON (External Server)] or [ON (MFP + External Server)] is selected in [User Authentication].

[Extended User DB]

Select whether to extend the number of users to be authenticated on the machine using the advanced user database (default: [OFF]).

Using the advanced user database, the number of users to be authenticated is increased to a maximum of 50000.

This option is available when [ON (External Server)] or [ON (MFP + External Server)] is selected in [User Authentication].

[External Authentication server setting]

Set server authentication operations.

  • [Temporarily Save Authentication Information]: To temporarily save authentication information in the main unit against a case where an external authentication server shuts down, set this option to ON (default: OFF).

  • [Reconnection Settings]: Specify the timing to reconnect to the authentication server (default: [Set Reconnect Interval]).
    [Reconnect for every login]: Connects to the authentication server at the time authentication is carried out on this machine. If the authentication server is in the shutdown state at the time authentication is carried out on this machine, first confirm that the authentication server is down, and use the temporarily saved authentication information to log in to this machine.
    [Set Reconnect Interval]: Connect to the authentication server at the time specified in [Reconnection Time], and check the status of the authentication server. If the authentication server is in the shutdown state, use the authentication information temporarily saved in the main unit to log in.

  • [Expiration Date Settings]: When specifying the validity period to the temporarily saved authentication information, set this option to ON (default: OFF). Also, enter the expiration date.

  • [Overwrite User Info]: When the external server authentication is used, authenticated user information is also managed on this machine. If the number of users who have executed the external server authentication reaches the maximum number of users this machine can manage, authentication of any new users will not be permitted. Select whether to allow the user to overwrite registered user information for that case (default: [Restrict]). If you select [Allow], the oldest authenticated user information is erased and the new user is registered.
    If [Enhanced Server Authentication] or [ON (MFP + Enhanced Server)] is selected in [User Authentication], [Allow] is specified forcibly.

To verify the authentication ticket obtained from Active Directory on this machine when performing Active Directory authentication to log in to this machine ([Self-Verification Setting in AD Authentication])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [Self-Verification Setting in AD Authentication]

Specify whether to verify authentication information (ticket) obtained from Active Directory on this machine when logging in to this machine while Active Directory is used as the authentication server.

Setting

Description

[Self-Verification Setting in AD Authentication]

When verifying authentication information (ticket) obtained from Active Directory on this machine, set this option to ON (default: OFF).

[Host Name]

Enter the host name of this machine (using up to 253 characters).

[Domain Name]

Enter the domain name of Active Directory (using up to 64 characters).

[Account Name]

Enter the administrator's account name of the Active Directory domain (using up to 64 characters).

[Password]

Enter the administrator's password of the Active Directory domain (using up to 64 characters).

[Timeout]

Change the time-out time of domain joining processing if necessary (default: [30] sec.).

  • When single sign-on of Active Directory is enabled on this machine, if [Host Name] or [Domain Name] is changed, [Domain Login Setting] (Here) is changed to OFF.

To check the status of a connection with the external authentication server ([Authentication Server Connection status])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [Authentication Server Connection status]

Display the status of the connection with the server used for external server authentication, quick authentication, and LDAP-IC card authentication.

  • [Connection Enabled]: Enables a connection of both the primary server and the secondary server. When the secondary server is not registered, it means that the machine can be connected to the primary server.

  • [Connection Enabled (1st Server)]: Means that the machine can be connected to the primary server.

  • [Connection Enabled (2nd Server)]: Means that the machine can be connected to the secondary server.

  • [Connection Not Allowed]: Disables a connection of both the primary server and the secondary server. When the secondary server is not registered, it means that the machine cannot be connected to the primary server.

  • If the primary server is not registered, this option is blank.

To specify whether NFC authentication is to be deployed ([Enable NFC])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [Authentication Type]

Configure the methods of user authentication and account track authentication and other settings for the authentication function of this machine.

Setting

Description

[User Authentication]

When enabling user authentication, select the user authentication method (default: [OFF]).

  • [OFF]: Does not enable user authentication.

  • [ON (External Server)]: This authentication method only allows users registered on your authentication server to use this machine. Register your authentication server in [ON (External Server)] (Here).

  • [ON (MFP)]: The authentication function of this machine is used for user authentication. This authentication method only allows users registered on this machine to use it.

  • [ON (MFP + External Server)]: Select this option to enable login using the authentication function of the MFP in case a trouble occurs on the external authentication server.

  • [Enhanced Server Authentication]: Associates with the enhanced server. This authentication method only allows users registered on the enhanced server to use this machine.

  • [ON (MFP + Enhanced Server)]: Select this option to enable login using the authentication function of the MFP in case a trouble occurs on the enhanced server.

[Update Billing Information]

Select whether to overwrite existing billing information if the billing information that can be managed on this machine reached the upper limit when the enhanced server shut down (default: [Restrict]).

[Default Authentication Method]

Select your preferred authentication method when [ON (MFP + External Server)] or [ON (MFP + Enhanced Server)] is selected in [User Authentication].

  • If [User Authentication] is set to [ON (MFP + External Server)], [ON (External Server)] is specified by default.

  • If [User Authentication] is set to [ON (MFP + Enhanced Server)], [Enhanced Server Authentication] is specified by default.

[Public User Access]

Select whether to allow use of an unregistered user (public user) (default: [Restrict]).

  • [Restrict]: Restricts a use of a public user.

  • [ON (With Login)]: Allows that public users to use this machine. When a public user uses this machine, select [Used by public user] on the Login screen.

  • [ON (Without Login)]: Allows that public users to use this machine. A public user can use this machine without logging in to this machine. Using this option, you do not need to log in to this machine even when there are many public users.

[Ticket Hold Time Setting (Active Directory)]

Change the retention time for a Kerberos authentication ticket if Active Directory is used as an authentication server (default: [5] min.).

If [0] min. is specified, the Kerberos authentication ticket is discarded after authentication has been completed.

[Account Track]

When enabling account track, set this option to ON (default: OFF).

[Account Track Input Method]

When enabling account track, select the account track method (default: [Account Name & Password]).

  • [Account Name & Password]: Enter the account name and password to log in. When using user authentication and account track in combination, the setting cannot be changed from [Account Name & Password].

  • [Password Only]: Enter only the password to log in.

[Synchronize User Authentication & Account Track]

When using user authentication and account track in conjunction, select whether to synchronize user authentication and account track (default: [Synchronize]).

  • [Synchronize]: Select this option when the user and account is in one-to-one relation. If you specify the department of a user when registering him/her, you can log in to the account simply by logging in as the user.

  • [Do Not Synchronize]: Select this option when the user joins multiple accounts. To log in to this machine, enter the user name, then specify the account.

  • [Synchronize by User]: Enables the user to select whether to synchronize the user authentication and account authentication.

[Number of Counters Assigned]

Counter management is carried out for each user or account track to install user authentication or account track. This machine provides 1000 counter areas to carry out counter management. In this option, specify the number of counter areas to be assigned to each user (default: [500]).

If [User Authentication] is set to [ON (MFP + Enhanced Server)], a counter area can be assigned to temporarily save data when the enhanced server has shut down. Up to 1000 counter areas can be assigned for users, account tracks, and the enhanced server in total.

[When Number of Jobs Reach Maximum]

Sets the maximum number of sheets that each user can print. Here, select an operation if the number of sheets exceeds the maximum number of sheets that can be printed (default: [Skip Job]).

  • [Skip Job]: Stops the job currently running, and starts printing the next job.

  • [Stop Job]: Stops all jobs.

  • [Delete Job]: Deletes the active job.

To restart a suspended job, reset the counter.

[Enable NFC]

Select whether to use NFC authentication.

  • [Enable NFC]: When using NFC, set this option to ON (default: OFF). This setting is synchronized with [Mobile Connection Settings] - [Simple Connection Setting] - [Enable NFC].

  • [NFC Authentication Setting]: When using NFC authentication, set this option to ON (default: OFF).

[Enable Bluetooth LE]

Select whether to use Bluetooth LE authentication.

  • [Enable Bluetooth LE]: When using the Bluetooth LE, set this option to ON (default: OFF). This setting is synchronized with [Mobile Connection Settings] - [Simple Connection Setting] - [Enable Bluetooth LE].

  • [Bluetooth LE Authentication Setting]: When using Bluetooth LE authentication, set this option to ON (default: OFF).

To use Bluetooth LE, the installation of the required option and the setting by the service representative are required. For details on the required option, refer to Here.

[External Server DN Cache]

Select whether to save DN (Distinguished Name) information on the machine to speed up the LDAP server authentication (default: [OFF]).

If [ON] is selected, information related to the user’s DN is saved on the machine when authentication succeeds in the LDAP server. At the next authentication, a user search is performed using the saved information.

This option is available when [ON (External Server)] or [ON (MFP + External Server)] is selected in [User Authentication].

[Extended User DB]

Select whether to extend the number of users to be authenticated on the machine using the advanced user database (default: [OFF]).

Using the advanced user database, the number of users to be authenticated is increased to a maximum of 50000.

This option is available when [ON (External Server)] or [ON (MFP + External Server)] is selected in [User Authentication].

[External Authentication server setting]

Set server authentication operations.

  • [Temporarily Save Authentication Information]: To temporarily save authentication information in the main unit against a case where an external authentication server shuts down, set this option to ON (default: OFF).

  • [Reconnection Settings]: Specify the timing to reconnect to the authentication server (default: [Set Reconnect Interval]).
    [Reconnect for every login]: Connects to the authentication server at the time authentication is carried out on this machine. If the authentication server is in the shutdown state at the time authentication is carried out on this machine, first confirm that the authentication server is down, and use the temporarily saved authentication information to log in to this machine.
    [Set Reconnect Interval]: Connect to the authentication server at the time specified in [Reconnection Time], and check the status of the authentication server. If the authentication server is in the shutdown state, use the authentication information temporarily saved in the main unit to log in.

  • [Expiration Date Settings]: When specifying the validity period to the temporarily saved authentication information, set this option to ON (default: OFF). Also, enter the expiration date.

  • [Overwrite User Info]: When the external server authentication is used, authenticated user information is also managed on this machine. If the number of users who have executed the external server authentication reaches the maximum number of users this machine can manage, authentication of any new users will not be permitted. Select whether to allow the user to overwrite registered user information for that case (default: [Restrict]). If you select [Allow], the oldest authenticated user information is erased and the new user is registered.
    If [Enhanced Server Authentication] or [ON (MFP + Enhanced Server)] is selected in [User Authentication], [Allow] is specified forcibly.

To specify whether Bluetooth LE authentication is to be deployed ([Enable Bluetooth LE])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [Authentication Type]

Configure the methods of user authentication and account track authentication and other settings for the authentication function of this machine.

Setting

Description

[User Authentication]

When enabling user authentication, select the user authentication method (default: [OFF]).

  • [OFF]: Does not enable user authentication.

  • [ON (External Server)]: This authentication method only allows users registered on your authentication server to use this machine. Register your authentication server in [ON (External Server)] (Here).

  • [ON (MFP)]: The authentication function of this machine is used for user authentication. This authentication method only allows users registered on this machine to use it.

  • [ON (MFP + External Server)]: Select this option to enable login using the authentication function of the MFP in case a trouble occurs on the external authentication server.

  • [Enhanced Server Authentication]: Associates with the enhanced server. This authentication method only allows users registered on the enhanced server to use this machine.

  • [ON (MFP + Enhanced Server)]: Select this option to enable login using the authentication function of the MFP in case a trouble occurs on the enhanced server.

[Update Billing Information]

Select whether to overwrite existing billing information if the billing information that can be managed on this machine reached the upper limit when the enhanced server shut down (default: [Restrict]).

[Default Authentication Method]

Select your preferred authentication method when [ON (MFP + External Server)] or [ON (MFP + Enhanced Server)] is selected in [User Authentication].

  • If [User Authentication] is set to [ON (MFP + External Server)], [ON (External Server)] is specified by default.

  • If [User Authentication] is set to [ON (MFP + Enhanced Server)], [Enhanced Server Authentication] is specified by default.

[Public User Access]

Select whether to allow use of an unregistered user (public user) (default: [Restrict]).

  • [Restrict]: Restricts a use of a public user.

  • [ON (With Login)]: Allows that public users to use this machine. When a public user uses this machine, select [Used by public user] on the Login screen.

  • [ON (Without Login)]: Allows that public users to use this machine. A public user can use this machine without logging in to this machine. Using this option, you do not need to log in to this machine even when there are many public users.

[Ticket Hold Time Setting (Active Directory)]

Change the retention time for a Kerberos authentication ticket if Active Directory is used as an authentication server (default: [5] min.).

If [0] min. is specified, the Kerberos authentication ticket is discarded after authentication has been completed.

[Account Track]

When enabling account track, set this option to ON (default: OFF).

[Account Track Input Method]

When enabling account track, select the account track method (default: [Account Name & Password]).

  • [Account Name & Password]: Enter the account name and password to log in. When using user authentication and account track in combination, the setting cannot be changed from [Account Name & Password].

  • [Password Only]: Enter only the password to log in.

[Synchronize User Authentication & Account Track]

When using user authentication and account track in conjunction, select whether to synchronize user authentication and account track (default: [Synchronize]).

  • [Synchronize]: Select this option when the user and account is in one-to-one relation. If you specify the department of a user when registering him/her, you can log in to the account simply by logging in as the user.

  • [Do Not Synchronize]: Select this option when the user joins multiple accounts. To log in to this machine, enter the user name, then specify the account.

  • [Synchronize by User]: Enables the user to select whether to synchronize the user authentication and account authentication.

[Number of Counters Assigned]

Counter management is carried out for each user or account track to install user authentication or account track. This machine provides 1000 counter areas to carry out counter management. In this option, specify the number of counter areas to be assigned to each user (default: [500]).

If [User Authentication] is set to [ON (MFP + Enhanced Server)], a counter area can be assigned to temporarily save data when the enhanced server has shut down. Up to 1000 counter areas can be assigned for users, account tracks, and the enhanced server in total.

[When Number of Jobs Reach Maximum]

Sets the maximum number of sheets that each user can print. Here, select an operation if the number of sheets exceeds the maximum number of sheets that can be printed (default: [Skip Job]).

  • [Skip Job]: Stops the job currently running, and starts printing the next job.

  • [Stop Job]: Stops all jobs.

  • [Delete Job]: Deletes the active job.

To restart a suspended job, reset the counter.

[Enable NFC]

Select whether to use NFC authentication.

  • [Enable NFC]: When using NFC, set this option to ON (default: OFF). This setting is synchronized with [Mobile Connection Settings] - [Simple Connection Setting] - [Enable NFC].

  • [NFC Authentication Setting]: When using NFC authentication, set this option to ON (default: OFF).

[Enable Bluetooth LE]

Select whether to use Bluetooth LE authentication.

  • [Enable Bluetooth LE]: When using the Bluetooth LE, set this option to ON (default: OFF). This setting is synchronized with [Mobile Connection Settings] - [Simple Connection Setting] - [Enable Bluetooth LE].

  • [Bluetooth LE Authentication Setting]: When using Bluetooth LE authentication, set this option to ON (default: OFF).

To use Bluetooth LE, the installation of the required option and the setting by the service representative are required. For details on the required option, refer to Here.

[External Server DN Cache]

Select whether to save DN (Distinguished Name) information on the machine to speed up the LDAP server authentication (default: [OFF]).

If [ON] is selected, information related to the user’s DN is saved on the machine when authentication succeeds in the LDAP server. At the next authentication, a user search is performed using the saved information.

This option is available when [ON (External Server)] or [ON (MFP + External Server)] is selected in [User Authentication].

[Extended User DB]

Select whether to extend the number of users to be authenticated on the machine using the advanced user database (default: [OFF]).

Using the advanced user database, the number of users to be authenticated is increased to a maximum of 50000.

This option is available when [ON (External Server)] or [ON (MFP + External Server)] is selected in [User Authentication].

[External Authentication server setting]

Set server authentication operations.

  • [Temporarily Save Authentication Information]: To temporarily save authentication information in the main unit against a case where an external authentication server shuts down, set this option to ON (default: OFF).

  • [Reconnection Settings]: Specify the timing to reconnect to the authentication server (default: [Set Reconnect Interval]).
    [Reconnect for every login]: Connects to the authentication server at the time authentication is carried out on this machine. If the authentication server is in the shutdown state at the time authentication is carried out on this machine, first confirm that the authentication server is down, and use the temporarily saved authentication information to log in to this machine.
    [Set Reconnect Interval]: Connect to the authentication server at the time specified in [Reconnection Time], and check the status of the authentication server. If the authentication server is in the shutdown state, use the authentication information temporarily saved in the main unit to log in.

  • [Expiration Date Settings]: When specifying the validity period to the temporarily saved authentication information, set this option to ON (default: OFF). Also, enter the expiration date.

  • [Overwrite User Info]: When the external server authentication is used, authenticated user information is also managed on this machine. If the number of users who have executed the external server authentication reaches the maximum number of users this machine can manage, authentication of any new users will not be permitted. Select whether to allow the user to overwrite registered user information for that case (default: [Restrict]). If you select [Allow], the oldest authenticated user information is erased and the new user is registered.
    If [Enhanced Server Authentication] or [ON (MFP + Enhanced Server)] is selected in [User Authentication], [Allow] is specified forcibly.

To save the user’s DN information on the machine and realize high-speed authentication by the LDAP server ([External Server DN Cache])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [Authentication Type]

Configure the methods of user authentication and account track authentication and other settings for the authentication function of this machine.

Setting

Description

[User Authentication]

When enabling user authentication, select the user authentication method (default: [OFF]).

  • [OFF]: Does not enable user authentication.

  • [ON (External Server)]: This authentication method only allows users registered on your authentication server to use this machine. Register your authentication server in [ON (External Server)] (Here).

  • [ON (MFP)]: The authentication function of this machine is used for user authentication. This authentication method only allows users registered on this machine to use it.

  • [ON (MFP + External Server)]: Select this option to enable login using the authentication function of the MFP in case a trouble occurs on the external authentication server.

  • [Enhanced Server Authentication]: Associates with the enhanced server. This authentication method only allows users registered on the enhanced server to use this machine.

  • [ON (MFP + Enhanced Server)]: Select this option to enable login using the authentication function of the MFP in case a trouble occurs on the enhanced server.

[Update Billing Information]

Select whether to overwrite existing billing information if the billing information that can be managed on this machine reached the upper limit when the enhanced server shut down (default: [Restrict]).

[Default Authentication Method]

Select your preferred authentication method when [ON (MFP + External Server)] or [ON (MFP + Enhanced Server)] is selected in [User Authentication].

  • If [User Authentication] is set to [ON (MFP + External Server)], [ON (External Server)] is specified by default.

  • If [User Authentication] is set to [ON (MFP + Enhanced Server)], [Enhanced Server Authentication] is specified by default.

[Public User Access]

Select whether to allow use of an unregistered user (public user) (default: [Restrict]).

  • [Restrict]: Restricts a use of a public user.

  • [ON (With Login)]: Allows that public users to use this machine. When a public user uses this machine, select [Used by public user] on the Login screen.

  • [ON (Without Login)]: Allows that public users to use this machine. A public user can use this machine without logging in to this machine. Using this option, you do not need to log in to this machine even when there are many public users.

[Ticket Hold Time Setting (Active Directory)]

Change the retention time for a Kerberos authentication ticket if Active Directory is used as an authentication server (default: [5] min.).

If [0] min. is specified, the Kerberos authentication ticket is discarded after authentication has been completed.

[Account Track]

When enabling account track, set this option to ON (default: OFF).

[Account Track Input Method]

When enabling account track, select the account track method (default: [Account Name & Password]).

  • [Account Name & Password]: Enter the account name and password to log in. When using user authentication and account track in combination, the setting cannot be changed from [Account Name & Password].

  • [Password Only]: Enter only the password to log in.

[Synchronize User Authentication & Account Track]

When using user authentication and account track in conjunction, select whether to synchronize user authentication and account track (default: [Synchronize]).

  • [Synchronize]: Select this option when the user and account is in one-to-one relation. If you specify the department of a user when registering him/her, you can log in to the account simply by logging in as the user.

  • [Do Not Synchronize]: Select this option when the user joins multiple accounts. To log in to this machine, enter the user name, then specify the account.

  • [Synchronize by User]: Enables the user to select whether to synchronize the user authentication and account authentication.

[Number of Counters Assigned]

Counter management is carried out for each user or account track to install user authentication or account track. This machine provides 1000 counter areas to carry out counter management. In this option, specify the number of counter areas to be assigned to each user (default: [500]).

If [User Authentication] is set to [ON (MFP + Enhanced Server)], a counter area can be assigned to temporarily save data when the enhanced server has shut down. Up to 1000 counter areas can be assigned for users, account tracks, and the enhanced server in total.

[When Number of Jobs Reach Maximum]

Sets the maximum number of sheets that each user can print. Here, select an operation if the number of sheets exceeds the maximum number of sheets that can be printed (default: [Skip Job]).

  • [Skip Job]: Stops the job currently running, and starts printing the next job.

  • [Stop Job]: Stops all jobs.

  • [Delete Job]: Deletes the active job.

To restart a suspended job, reset the counter.

[Enable NFC]

Select whether to use NFC authentication.

  • [Enable NFC]: When using NFC, set this option to ON (default: OFF). This setting is synchronized with [Mobile Connection Settings] - [Simple Connection Setting] - [Enable NFC].

  • [NFC Authentication Setting]: When using NFC authentication, set this option to ON (default: OFF).

[Enable Bluetooth LE]

Select whether to use Bluetooth LE authentication.

  • [Enable Bluetooth LE]: When using the Bluetooth LE, set this option to ON (default: OFF). This setting is synchronized with [Mobile Connection Settings] - [Simple Connection Setting] - [Enable Bluetooth LE].

  • [Bluetooth LE Authentication Setting]: When using Bluetooth LE authentication, set this option to ON (default: OFF).

To use Bluetooth LE, the installation of the required option and the setting by the service representative are required. For details on the required option, refer to Here.

[External Server DN Cache]

Select whether to save DN (Distinguished Name) information on the machine to speed up the LDAP server authentication (default: [OFF]).

If [ON] is selected, information related to the user’s DN is saved on the machine when authentication succeeds in the LDAP server. At the next authentication, a user search is performed using the saved information.

This option is available when [ON (External Server)] or [ON (MFP + External Server)] is selected in [User Authentication].

[Extended User DB]

Select whether to extend the number of users to be authenticated on the machine using the advanced user database (default: [OFF]).

Using the advanced user database, the number of users to be authenticated is increased to a maximum of 50000.

This option is available when [ON (External Server)] or [ON (MFP + External Server)] is selected in [User Authentication].

[External Authentication server setting]

Set server authentication operations.

  • [Temporarily Save Authentication Information]: To temporarily save authentication information in the main unit against a case where an external authentication server shuts down, set this option to ON (default: OFF).

  • [Reconnection Settings]: Specify the timing to reconnect to the authentication server (default: [Set Reconnect Interval]).
    [Reconnect for every login]: Connects to the authentication server at the time authentication is carried out on this machine. If the authentication server is in the shutdown state at the time authentication is carried out on this machine, first confirm that the authentication server is down, and use the temporarily saved authentication information to log in to this machine.
    [Set Reconnect Interval]: Connect to the authentication server at the time specified in [Reconnection Time], and check the status of the authentication server. If the authentication server is in the shutdown state, use the authentication information temporarily saved in the main unit to log in.

  • [Expiration Date Settings]: When specifying the validity period to the temporarily saved authentication information, set this option to ON (default: OFF). Also, enter the expiration date.

  • [Overwrite User Info]: When the external server authentication is used, authenticated user information is also managed on this machine. If the number of users who have executed the external server authentication reaches the maximum number of users this machine can manage, authentication of any new users will not be permitted. Select whether to allow the user to overwrite registered user information for that case (default: [Restrict]). If you select [Allow], the oldest authenticated user information is erased and the new user is registered.
    If [Enhanced Server Authentication] or [ON (MFP + Enhanced Server)] is selected in [User Authentication], [Allow] is specified forcibly.

To extend the number of user information items that can be managed on the machine ([Extended User DB])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [Authentication Type]

Configure the methods of user authentication and account track authentication and other settings for the authentication function of this machine.

Setting

Description

[User Authentication]

When enabling user authentication, select the user authentication method (default: [OFF]).

  • [OFF]: Does not enable user authentication.

  • [ON (External Server)]: This authentication method only allows users registered on your authentication server to use this machine. Register your authentication server in [ON (External Server)] (Here).

  • [ON (MFP)]: The authentication function of this machine is used for user authentication. This authentication method only allows users registered on this machine to use it.

  • [ON (MFP + External Server)]: Select this option to enable login using the authentication function of the MFP in case a trouble occurs on the external authentication server.

  • [Enhanced Server Authentication]: Associates with the enhanced server. This authentication method only allows users registered on the enhanced server to use this machine.

  • [ON (MFP + Enhanced Server)]: Select this option to enable login using the authentication function of the MFP in case a trouble occurs on the enhanced server.

[Update Billing Information]

Select whether to overwrite existing billing information if the billing information that can be managed on this machine reached the upper limit when the enhanced server shut down (default: [Restrict]).

[Default Authentication Method]

Select your preferred authentication method when [ON (MFP + External Server)] or [ON (MFP + Enhanced Server)] is selected in [User Authentication].

  • If [User Authentication] is set to [ON (MFP + External Server)], [ON (External Server)] is specified by default.

  • If [User Authentication] is set to [ON (MFP + Enhanced Server)], [Enhanced Server Authentication] is specified by default.

[Public User Access]

Select whether to allow use of an unregistered user (public user) (default: [Restrict]).

  • [Restrict]: Restricts a use of a public user.

  • [ON (With Login)]: Allows that public users to use this machine. When a public user uses this machine, select [Used by public user] on the Login screen.

  • [ON (Without Login)]: Allows that public users to use this machine. A public user can use this machine without logging in to this machine. Using this option, you do not need to log in to this machine even when there are many public users.

[Ticket Hold Time Setting (Active Directory)]

Change the retention time for a Kerberos authentication ticket if Active Directory is used as an authentication server (default: [5] min.).

If [0] min. is specified, the Kerberos authentication ticket is discarded after authentication has been completed.

[Account Track]

When enabling account track, set this option to ON (default: OFF).

[Account Track Input Method]

When enabling account track, select the account track method (default: [Account Name & Password]).

  • [Account Name & Password]: Enter the account name and password to log in. When using user authentication and account track in combination, the setting cannot be changed from [Account Name & Password].

  • [Password Only]: Enter only the password to log in.

[Synchronize User Authentication & Account Track]

When using user authentication and account track in conjunction, select whether to synchronize user authentication and account track (default: [Synchronize]).

  • [Synchronize]: Select this option when the user and account is in one-to-one relation. If you specify the department of a user when registering him/her, you can log in to the account simply by logging in as the user.

  • [Do Not Synchronize]: Select this option when the user joins multiple accounts. To log in to this machine, enter the user name, then specify the account.

  • [Synchronize by User]: Enables the user to select whether to synchronize the user authentication and account authentication.

[Number of Counters Assigned]

Counter management is carried out for each user or account track to install user authentication or account track. This machine provides 1000 counter areas to carry out counter management. In this option, specify the number of counter areas to be assigned to each user (default: [500]).

If [User Authentication] is set to [ON (MFP + Enhanced Server)], a counter area can be assigned to temporarily save data when the enhanced server has shut down. Up to 1000 counter areas can be assigned for users, account tracks, and the enhanced server in total.

[When Number of Jobs Reach Maximum]

Sets the maximum number of sheets that each user can print. Here, select an operation if the number of sheets exceeds the maximum number of sheets that can be printed (default: [Skip Job]).

  • [Skip Job]: Stops the job currently running, and starts printing the next job.

  • [Stop Job]: Stops all jobs.

  • [Delete Job]: Deletes the active job.

To restart a suspended job, reset the counter.

[Enable NFC]

Select whether to use NFC authentication.

  • [Enable NFC]: When using NFC, set this option to ON (default: OFF). This setting is synchronized with [Mobile Connection Settings] - [Simple Connection Setting] - [Enable NFC].

  • [NFC Authentication Setting]: When using NFC authentication, set this option to ON (default: OFF).

[Enable Bluetooth LE]

Select whether to use Bluetooth LE authentication.

  • [Enable Bluetooth LE]: When using the Bluetooth LE, set this option to ON (default: OFF). This setting is synchronized with [Mobile Connection Settings] - [Simple Connection Setting] - [Enable Bluetooth LE].

  • [Bluetooth LE Authentication Setting]: When using Bluetooth LE authentication, set this option to ON (default: OFF).

To use Bluetooth LE, the installation of the required option and the setting by the service representative are required. For details on the required option, refer to Here.

[External Server DN Cache]

Select whether to save DN (Distinguished Name) information on the machine to speed up the LDAP server authentication (default: [OFF]).

If [ON] is selected, information related to the user’s DN is saved on the machine when authentication succeeds in the LDAP server. At the next authentication, a user search is performed using the saved information.

This option is available when [ON (External Server)] or [ON (MFP + External Server)] is selected in [User Authentication].

[Extended User DB]

Select whether to extend the number of users to be authenticated on the machine using the advanced user database (default: [OFF]).

Using the advanced user database, the number of users to be authenticated is increased to a maximum of 50000.

This option is available when [ON (External Server)] or [ON (MFP + External Server)] is selected in [User Authentication].

[External Authentication server setting]

Set server authentication operations.

  • [Temporarily Save Authentication Information]: To temporarily save authentication information in the main unit against a case where an external authentication server shuts down, set this option to ON (default: OFF).

  • [Reconnection Settings]: Specify the timing to reconnect to the authentication server (default: [Set Reconnect Interval]).
    [Reconnect for every login]: Connects to the authentication server at the time authentication is carried out on this machine. If the authentication server is in the shutdown state at the time authentication is carried out on this machine, first confirm that the authentication server is down, and use the temporarily saved authentication information to log in to this machine.
    [Set Reconnect Interval]: Connect to the authentication server at the time specified in [Reconnection Time], and check the status of the authentication server. If the authentication server is in the shutdown state, use the authentication information temporarily saved in the main unit to log in.

  • [Expiration Date Settings]: When specifying the validity period to the temporarily saved authentication information, set this option to ON (default: OFF). Also, enter the expiration date.

  • [Overwrite User Info]: When the external server authentication is used, authenticated user information is also managed on this machine. If the number of users who have executed the external server authentication reaches the maximum number of users this machine can manage, authentication of any new users will not be permitted. Select whether to allow the user to overwrite registered user information for that case (default: [Restrict]). If you select [Allow], the oldest authenticated user information is erased and the new user is registered.
    If [Enhanced Server Authentication] or [ON (MFP + Enhanced Server)] is selected in [User Authentication], [Allow] is specified forcibly.

To perform IC card authentication via the LDAP server ([LDAP-IC Card Authentication Setting])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [LDAP-IC Card Authentication Setting]

Configure settings for authentication by the LDAP server using the card ID registered on authentication cards in an environment with IC card-based user authentication implemented.

Setting

Description

[LDAP-IC Card Authentication Setting]

Here

[Server Registration]

Here

  • This setting is displayed when user authentication by IC card is enabled and [User Authentication] of [Authentication Type] (Here) is set to [ON (External Server)] or [ON (MFP + External Server)].

To specify whether to display a list of registered users on the login screen and allow a user to select a desired one ([User Name List])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [User Authentication Setting]
          • [Administrative Setting]

Specify operations of the ID & Print function, login with administrator privileges, and the display of the user name list.

Setting

Description

[ID & Print]

When handling jobs normally printed from the printer driver as ID & Print jobs, set this option to ON (default: OFF).

[Public User]

Select the process performed when a public user job or a job without user authentication information is received (default: [Print Immediately]).

  • [Print Immediately]: Prints the job without saving it in the ID & Print User Box.

  • [Save]: Saves the job in the ID & Print User Box.

[ID & Print Operation Settings]

Select the processing method when using the ID & Print function in Authentication Unit (default: [Print All Jobs]).

  • [Print All Jobs]: One successful authentication session allows the user to print all jobs.

  • [Print Each Job]: One successful authentication session allows the user to print one job.

[Change to Basic Screen after ID & Print]

Select whether to display the screen after login when ID & Print was executed (default: [Restrict]).

If [ON] is selected, [Login after Print] is displayed in [ID & Print] on the login page.

[Auth. Operation Setting when print Documents are Stored]

Select the default value for the operation that is performed after authentication in the login window.

  • [Logout after Print]: Automatically logs out after data printing.

  • [Login without Print]: Logs out without printing data.

  • [Login after Print]: Logs in after data printing. This setting is available when [ON] is selected for [Change to Basic Screen after ID & Print].

[Login Allowed with Administrative Rights]

When allowing the user to log in with administrator or User Box administrator privileges, set this option to ON (default: OFF).

[User Name List]

Select whether to display the restoration icon of [User Name List] in the login screen (default: [OFF]).

Selecting [ON] enables you to select the login user from the list of user names registered on this machine.

To specify the default function permission applied to users when external server authentication is installed ([Default Function Permission])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [User Authentication Setting]
          • [Default Function Permission]

Specify the default function permission applied to users when an external authentication server is used.

Functions available to users who log in to this machine for the first time are limited according to the settings configured here.

To specify operations for the ID & Print function ([ID & Print] / [Public User])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [User Authentication Setting]
          • [Administrative Setting]

Specify operations of the ID & Print function, login with administrator privileges, and the display of the user name list.

Setting

Description

[ID & Print]

When handling jobs normally printed from the printer driver as ID & Print jobs, set this option to ON (default: OFF).

[Public User]

Select the process performed when a public user job or a job without user authentication information is received (default: [Print Immediately]).

  • [Print Immediately]: Prints the job without saving it in the ID & Print User Box.

  • [Save]: Saves the job in the ID & Print User Box.

[ID & Print Operation Settings]

Select the processing method when using the ID & Print function in Authentication Unit (default: [Print All Jobs]).

  • [Print All Jobs]: One successful authentication session allows the user to print all jobs.

  • [Print Each Job]: One successful authentication session allows the user to print one job.

[Change to Basic Screen after ID & Print]

Select whether to display the screen after login when ID & Print was executed (default: [Restrict]).

If [ON] is selected, [Login after Print] is displayed in [ID & Print] on the login page.

[Auth. Operation Setting when print Documents are Stored]

Select the default value for the operation that is performed after authentication in the login window.

  • [Logout after Print]: Automatically logs out after data printing.

  • [Login without Print]: Logs out without printing data.

  • [Login after Print]: Logs in after data printing. This setting is available when [ON] is selected for [Change to Basic Screen after ID & Print].

[Login Allowed with Administrative Rights]

When allowing the user to log in with administrator or User Box administrator privileges, set this option to ON (default: OFF).

[User Name List]

Select whether to display the restoration icon of [User Name List] in the login screen (default: [OFF]).

Selecting [ON] enables you to select the login user from the list of user names registered on this machine.

To specify the printing method when using the ID & Print function in the authentication unit ([ID & Print Operation Settings])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [User Authentication Setting]
          • [Administrative Setting]

Specify operations of the ID & Print function, login with administrator privileges, and the display of the user name list.

Setting

Description

[ID & Print]

When handling jobs normally printed from the printer driver as ID & Print jobs, set this option to ON (default: OFF).

[Public User]

Select the process performed when a public user job or a job without user authentication information is received (default: [Print Immediately]).

  • [Print Immediately]: Prints the job without saving it in the ID & Print User Box.

  • [Save]: Saves the job in the ID & Print User Box.

[ID & Print Operation Settings]

Select the processing method when using the ID & Print function in Authentication Unit (default: [Print All Jobs]).

  • [Print All Jobs]: One successful authentication session allows the user to print all jobs.

  • [Print Each Job]: One successful authentication session allows the user to print one job.

[Change to Basic Screen after ID & Print]

Select whether to display the screen after login when ID & Print was executed (default: [Restrict]).

If [ON] is selected, [Login after Print] is displayed in [ID & Print] on the login page.

[Auth. Operation Setting when print Documents are Stored]

Select the default value for the operation that is performed after authentication in the login window.

  • [Logout after Print]: Automatically logs out after data printing.

  • [Login without Print]: Logs out without printing data.

  • [Login after Print]: Logs in after data printing. This setting is available when [ON] is selected for [Change to Basic Screen after ID & Print].

[Login Allowed with Administrative Rights]

When allowing the user to log in with administrator or User Box administrator privileges, set this option to ON (default: OFF).

[User Name List]

Select whether to display the restoration icon of [User Name List] in the login screen (default: [OFF]).

Selecting [ON] enables you to select the login user from the list of user names registered on this machine.

To specify the default operation to be performed after authentication on the login screen when using the ID & Print function ([Auth. Operation Setting when print Documents are Stored])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [User Authentication Setting]
          • [Administrative Setting]

Specify operations of the ID & Print function, login with administrator privileges, and the display of the user name list.

Setting

Description

[ID & Print]

When handling jobs normally printed from the printer driver as ID & Print jobs, set this option to ON (default: OFF).

[Public User]

Select the process performed when a public user job or a job without user authentication information is received (default: [Print Immediately]).

  • [Print Immediately]: Prints the job without saving it in the ID & Print User Box.

  • [Save]: Saves the job in the ID & Print User Box.

[ID & Print Operation Settings]

Select the processing method when using the ID & Print function in Authentication Unit (default: [Print All Jobs]).

  • [Print All Jobs]: One successful authentication session allows the user to print all jobs.

  • [Print Each Job]: One successful authentication session allows the user to print one job.

[Change to Basic Screen after ID & Print]

Select whether to display the screen after login when ID & Print was executed (default: [Restrict]).

If [ON] is selected, [Login after Print] is displayed in [ID & Print] on the login page.

[Auth. Operation Setting when print Documents are Stored]

Select the default value for the operation that is performed after authentication in the login window.

  • [Logout after Print]: Automatically logs out after data printing.

  • [Login without Print]: Logs out without printing data.

  • [Login after Print]: Logs in after data printing. This setting is available when [ON] is selected for [Change to Basic Screen after ID & Print].

[Login Allowed with Administrative Rights]

When allowing the user to log in with administrator or User Box administrator privileges, set this option to ON (default: OFF).

[User Name List]

Select whether to display the restoration icon of [User Name List] in the login screen (default: [OFF]).

Selecting [ON] enables you to select the login user from the list of user names registered on this machine.

To register user information ([User Registration])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [User Authentication Setting]
          • [User Registration]

Register the user information. In addition, configure function permission and the upper limit of the number of printable sheets for each user.

To register a new user, configure the following setting in [New Registration].

Setting

Description

[No.]

Specify the user's registration number.

Select [Use opening number] to automatically assign the smallest available number. When you want to specify a number, select [Input directly] and then enter a number.

[User Name]

Enter the user name (using up to 64 characters).

You cannot configure the same user name as an the one that has already been assigned to a registered user. Once a user name is registered, it cannot be changed.

[E-mail Address]

Enter the user's E-mail address (using up to 320 characters, excluding spaces).

If the E-mail address is registered, the Scan to Me function and the Scan to URL function are available.

[PIN Code]

When VLAN is set, enter the PIN code for two-factor authentication (using up to eight digits).

[User Password]

Enter the password to log in to this machine (using up to 64 characters).

[Synchronize Account Track]

Specify whether to synchronize user authentication and account track when both user authentication and account track are implemented.

Select [All Users] to apply the same setting to all users.

This option is displayed when [Authentication Type] - [Synchronize User Authentication & Account Track] (Here) is set to [Synchronize by User].

[Account Name]

When synchronizing user authentication and account track, select the account to which the user belongs.

[Temporarily stop use]

When temporarily disabling the registered users, set this option to ON (default: OFF).

Select [All Users] to apply the same setting to all users.

[Function Permission]

Restrict functions available to users. Select [All Users] to apply the same setting to all users.

Specify whether to restrict the following functions, respectively:

  • [Copy] (default: [Full Color/Black])

  • [Scan] (default: [Full Color/Black])

  • [Save to External Memory] (default: OFF)

  • [External Memory Document Scan] (default: OFF)

  • [Fax] (default: [Full Color/Black])

  • [Print] (default: [Full Color/Black])

  • [User Box] (default: ON)

  • [TX Document Print] (default: [Full Color/Black])

  • [Manual Destination Input] (default: [Allow All])

  • [Web Browser] (default: [Allow All])

  • [Biometric/IC Card Information Registration] (default: OFF)

[Custom Function Profile by User]

Change the display pattern of function keys in the Copy, Scan/Fax and User Box modes of classic style, respectively (default: [Full]).

This setting is displayed when [Custom Function Profile User/Account] (Here) is set to ON.

[Max. Allowance Set]

Specify the maximum number of sheets that can be printed by the user, or the maximum number of User Boxes that can be registered by the user.

  • [All Users]: Specify whether to apply the maximum setting to all users.

  • [Total Allowance]: Specify the total number of pages that can be printed.

  • [Individual Allowance]: Specify the number of pages that can be printed separately for [Color] and [Black].

  • [Box Administration]: Specify the number of User Boxes that can be registered.

[Register Auth. Info.]

When Authentication Unit is installed, register authentication information to suit your Authentication Unit.

[Permission Setting]

Assigns administrator privileges to the user. Select [All Users] to apply the same setting to all users.

Specify whether to assign each of the following privileges to the user.

  • [Administrative Rights] (default: OFF)

  • [User Box Administrator Rights] (default: OFF)

To specify the function permission and the upper limit of sheets for each user ([User Registration])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [User Authentication Setting]
          • [User Registration]

Register the user information. In addition, configure function permission and the upper limit of the number of printable sheets for each user.

To register a new user, configure the following setting in [New Registration].

Setting

Description

[No.]

Specify the user's registration number.

Select [Use opening number] to automatically assign the smallest available number. When you want to specify a number, select [Input directly] and then enter a number.

[User Name]

Enter the user name (using up to 64 characters).

You cannot configure the same user name as an the one that has already been assigned to a registered user. Once a user name is registered, it cannot be changed.

[E-mail Address]

Enter the user's E-mail address (using up to 320 characters, excluding spaces).

If the E-mail address is registered, the Scan to Me function and the Scan to URL function are available.

[PIN Code]

When VLAN is set, enter the PIN code for two-factor authentication (using up to eight digits).

[User Password]

Enter the password to log in to this machine (using up to 64 characters).

[Synchronize Account Track]

Specify whether to synchronize user authentication and account track when both user authentication and account track are implemented.

Select [All Users] to apply the same setting to all users.

This option is displayed when [Authentication Type] - [Synchronize User Authentication & Account Track] (Here) is set to [Synchronize by User].

[Account Name]

When synchronizing user authentication and account track, select the account to which the user belongs.

[Temporarily stop use]

When temporarily disabling the registered users, set this option to ON (default: OFF).

Select [All Users] to apply the same setting to all users.

[Function Permission]

Restrict functions available to users. Select [All Users] to apply the same setting to all users.

Specify whether to restrict the following functions, respectively:

  • [Copy] (default: [Full Color/Black])

  • [Scan] (default: [Full Color/Black])

  • [Save to External Memory] (default: OFF)

  • [External Memory Document Scan] (default: OFF)

  • [Fax] (default: [Full Color/Black])

  • [Print] (default: [Full Color/Black])

  • [User Box] (default: ON)

  • [TX Document Print] (default: [Full Color/Black])

  • [Manual Destination Input] (default: [Allow All])

  • [Web Browser] (default: [Allow All])

  • [Biometric/IC Card Information Registration] (default: OFF)

[Custom Function Profile by User]

Change the display pattern of function keys in the Copy, Scan/Fax and User Box modes of classic style, respectively (default: [Full]).

This setting is displayed when [Custom Function Profile User/Account] (Here) is set to ON.

[Max. Allowance Set]

Specify the maximum number of sheets that can be printed by the user, or the maximum number of User Boxes that can be registered by the user.

  • [All Users]: Specify whether to apply the maximum setting to all users.

  • [Total Allowance]: Specify the total number of pages that can be printed.

  • [Individual Allowance]: Specify the number of pages that can be printed separately for [Color] and [Black].

  • [Box Administration]: Specify the number of User Boxes that can be registered.

[Register Auth. Info.]

When Authentication Unit is installed, register authentication information to suit your Authentication Unit.

[Permission Setting]

Assigns administrator privileges to the user. Select [All Users] to apply the same setting to all users.

Specify whether to assign each of the following privileges to the user.

  • [Administrative Rights] (default: OFF)

  • [User Box Administrator Rights] (default: OFF)

To check the operation conditions of this machine for each user or eco information (economy level) ([User Counter])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [User Authentication Setting]
          • [User Counter]

Use this option to check the number of pages for each user and to reset the counter.

Setting

Description

[Detail]

Shows the counter for the selected user. You can check the number of pages used for each function.

  • [Eco Info]: Displays 2-sided printing, page combination, and other information related to the user, and check how effectively toner and paper are being saved.

  • [Counter Clear]: Clears the user's counter.

[Reset All Counters]

Resets counters for all users.

To register account track information ([Account Track Registration])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [Account Track Settings]
          • [Account Track Registration]

Register account information. In addition, configure function permission and the maximum allowance on the number of pages printed for each account.

To register a new one, configure the following setting in [New Registration].

Setting

Description

[No.]

Specify the account's registration number.

Select [Use opening number] to automatically assign the smallest available number. When you want to specify a number, select [Input directly] and then enter a number.

[Account Name]

Enter the account name (using up to eight characters).

[Password]

Enter the password to log in to this machine (using up to 64 characters).

[Temporarily stop use]

When temporarily disabling the registered accounts, set this option to ON (default: OFF).

Select [All Accounts] to apply the same setting to all accounts.

[Function Permission]

Restrict functions available to users. Select [All Accounts] to apply the same setting to all accounts.

Specify whether to restrict the following functions, respectively:

  • [Copy] (default: [Full Color/Black])

  • [Scan] (default: [Full Color/Black])

  • [Fax] (default: [Full Color/Black])

  • [Print] (default: [Full Color/Black])

  • [TX Document Print] (default: [Full Color/Black])

[Custom Function Profile by Account]

Change the display pattern of function keys in the Copy, Scan/Fax and User Box modes of classic style, respectively (default: [Full]).

This setting is displayed when [Custom Function Profile User/Account] (Here) is set to ON.

[Max. Allowance Set]

Set the maximum number of pages that the account can print (default: OFF). Select [All Accounts] to apply the same setting to all accounts.

  • [Total Allowance]: Specify the total number of pages that can be printed.

  • [Individual Allowance]: Specify the number of pages that can be printed separately for [Color] and [Black].

To specify the function permission and the upper limit of sheets for each account track ([Account Track Registration])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [Account Track Settings]
          • [Account Track Registration]

Register account information. In addition, configure function permission and the maximum allowance on the number of pages printed for each account.

To register a new one, configure the following setting in [New Registration].

Setting

Description

[No.]

Specify the account's registration number.

Select [Use opening number] to automatically assign the smallest available number. When you want to specify a number, select [Input directly] and then enter a number.

[Account Name]

Enter the account name (using up to eight characters).

[Password]

Enter the password to log in to this machine (using up to 64 characters).

[Temporarily stop use]

When temporarily disabling the registered accounts, set this option to ON (default: OFF).

Select [All Accounts] to apply the same setting to all accounts.

[Function Permission]

Restrict functions available to users. Select [All Accounts] to apply the same setting to all accounts.

Specify whether to restrict the following functions, respectively:

  • [Copy] (default: [Full Color/Black])

  • [Scan] (default: [Full Color/Black])

  • [Fax] (default: [Full Color/Black])

  • [Print] (default: [Full Color/Black])

  • [TX Document Print] (default: [Full Color/Black])

[Custom Function Profile by Account]

Change the display pattern of function keys in the Copy, Scan/Fax and User Box modes of classic style, respectively (default: [Full]).

This setting is displayed when [Custom Function Profile User/Account] (Here) is set to ON.

[Max. Allowance Set]

Set the maximum number of pages that the account can print (default: OFF). Select [All Accounts] to apply the same setting to all accounts.

  • [Total Allowance]: Specify the total number of pages that can be printed.

  • [Individual Allowance]: Specify the number of pages that can be printed separately for [Color] and [Black].

To check the operation conditions of this machine for each account track or eco information (economy level) ([Account Track Counter])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [Account Track Settings]
          • [Account Track Counter]

Check the number of pages used for each account and reset the counter.

Setting

Description

[Detail]

Shows the counter for the selected account. You can check the number of pages used for each function.

  • [Eco Info]: Displays 2-sided printing, page combination, and other information related to the account, and check how effectively toner and paper are being saved.

  • [Counter Clear]: Clears the account's counter.

[Reset All Counters]

Resets counters for all accounts.

To specify an action to be taken when this machine receives a print job without authentication information ([Print without Authentication])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [Print without Authentication]

Select whether to permit printing of a job without authentication information when User Auth/Account Track is enabled.

To print data without adding authentication information using the printer driver, for example, when you want to directly send jobs from the mission-critical system such as ERP (Enterprise Resource Planning) to the machine and make prints, permit printing of a job without authentication information.

Setting

Description

[Print without Authentication]

Select whether to permit printing of a job without authentication information (default: [Restrict]).

  • [Full Color/Black]: Allows both color and black and white printing. Print jobs are counted as public user jobs.

  • [Black Only]: Allows black and white printing only. Color printing jobs are also printed in black and white. Print jobs are counted as public user jobs.

  • [Restrict]: Printing is restricted. Canceling [Restrict] allows everybody to perform printing. Select [Restrict] to control user access and ensure security.

[IP Filtering (Permit Access)]

To restrict printable computers using the IP address when you select [Full Color/Black] or [Black Only] in [Print without Authentication], set this option to ON (default: OFF).

  • [IP Address]: Enter the range of IP address of the printable computers.
    Example to enter [Set1] to [Set5]: "192.168.1.1 - 192.168.1.10"
    To allow access from a single IP address, you can only enter the address in one side of the range.

To print a list in which the operation conditions of this machine are calculated for each user or account track ([Print Counter List])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [Print Counter List]

A print counter list is printed. You can print a list if user authentication or account track has been adopted.

In [Print Item], specify whether to print all information or only to print typed information. In [Counter Details], select whether to print detailed counter information.

Change print settings as necessary, and select [Print] to start printing.

To register an external server for user authentication ([External Server Settings])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [External Server Settings]

When employing external server authentication, register the authentication server.

If you group two servers, you can switch to another server to perform authentication when a server shuts down.

Configure the following settings on the primary server registration screen.

Setting

Description

[External Server Name]

Enter the name of the authentication server (using up to 32 characters).

[External Server Type]

Select the authentication server type.

[Active Directory]

Register server information when Active Directory is used as the authentication server.

  • [Default Domain Name]: Enter the default domain name of your authentication server (using up to 64 characters).

  • [Timeout]: Change the timeout interval for communication with Active Directory, if required (default: [60] sec.).

[NTLM]

Register server information when NTLM is used as the authentication server.

  • [Default Domain Name]: Enter the default domain name of your authentication server (using up to 64 characters).

[LDAP]

Register server information when LDAP is used as the authentication server.

  • [Server Address]: Enter your LDAP server address.

  • [Port Number]: If necessary, change the LDAP server port number (default: [389]).

  • [Enable SSL]: When using SSL communications, set this option to ON (default: OFF).
    [Port No.(SSL)]: If necessary, change the port number for SSL communication (default: [636]).

  • [Search Base 1] to [Search Base 3]: Specify the starting point and range to search a user to be authenticated.
    [Search Base]: Specify the starting point to search for a target (using up to 255 characters).
    Example of entry: "cn=users,dc=example,dc=com"
    [Search Range]: Select a tree search range (default: [Full Tree]).
    [Full Tree]: Makes a search, including the tree structure under the entered starting point.
    [Next hierarchy only]: Searches for only one level directly beneath the entered starting point. In this case, the level at the starting point is not included as a search target.

  • [Timeout]: Change the timeout interval for communication with the LDAP server, if required (default: [60] sec.).

  • [General Settings]: Select the authentication method to log in to the LDAP server depending on your environment (default: [Simple]).

  • [Search Attribute]: Enter the search attribute used in user account search (using up to 64 characters). The attribute must start with an alphabet character (default: [uid]).

  • [Search Attributes Authentication]: To automatically generate DN (Distinguished Name) required for authentication by the LDAP server on this machine when [Simple] is selected for [General Settings], set this option to ON (default: OFF). Also, enter authentication information used for logging in to the LDAP server in order to search for the user ID.

[Search Directory Service]

If you select [Active Directory], you can limit a search target for authentication to users (default: [Other]). However, when a search target for authentication is limited to users, search target identification processing occurs on the server side, so the authentication time may be delayed. This function is available when the authentication server is set to Active Directory (Windows Server 2008 or later).

Configure the following settings on the secondary server registration screen.

Setting

Description

[2nd Server Setting]

When using the secondary server, set this option to ON (default: OFF).

[Round Robin function]

When using the round-robin function, set this option to ON (default: OFF).

If you select round-robin function, you can alternately connect the primary and secondary servers to distribute the server load.

[Reconnection Settings]

Configure a setting to connect to the secondary server when the machine cannot be connected to the primary server (default: [Set Reconnect Interval]). When the round-robin function is enabled, this setting can also be used to connect to the primary server when the machine cannot be connected to the secondary server.

  • [Reconnect for every login]: Connects to the primary server each time authentication is carried out on this machine. If the primary server is shutting down, this machine is connected to the secondary server.

  • [Set Reconnect Interval]: Connects to the secondary server when the primary server is shutting down at the time the machine is being authenticated. After this, this machine is connected to the secondary server when machine authentication is occurring until the time specified in [Reconnection Time] lapses. After the time specified in [Reconnection Time] has lapsed, this machine is reconnected to the primary server when machine authentication is occurring.

[External Server Type]

Select the type of the authentication server and set required information.

For details, refer to the registration contents of the primary server.

  • To check the status of the connection of the primary authentication server and the secondary authentication server, select [User Auth/Account Track] - [Authentication Server Connection status] - [External Server Authentication]. If [Connection Enabled] is displayed, you can connect to both the primary and secondary authentication servers.

To restrict the registered destinations that can be accessed by users ([Limiting Access to Destinations])

To display:
  • [Utility]
    • [Administrator]
      • [Security]
        • [Limiting Access to Destinations]

Limit the access to destinations for each user. Restrict destinations that can be browsed by users by combining [Apply Levels to Destinations] and [Apply Levels/Groups to Users].

Setting

Description

[Create Group]

Here

[Apply Levels to Destinations]

Here

[Apply Levels/Groups to Users]

Here

To specify how to log in to the IC card authentication or which operation is to be performed at authentication ([Card Authentication])

To display:
  • [Utility]
    • [IC Card Auth.]

When using the optional IC Card Authentication Unit, set IC card authentication operations.

Setting

Description

[IC Card type setting]

Select whether to permit a use for each IC card type.

  • Specify the authentication destination in [Authentication Assignment Dest.]. You can select the authentication server group or MFP, which is specified in [LDAP-IC Card Authentication Setting], as the authentication destination. In addition, you can specify up to three authentication destinations to search for their user information in parallel.
    Specify [Authentication Assignment Dest.] when [ON (External Server)] or [ON (MFP + External Server)] is selected in [Authentication Type] - [User Authentication] while the IC card type is set to FeliCa, TypeA, MIFARE(PID), or NFC(HCE). The MFP can be specified as the authentication destination only when [ON (MFP + External Server)] is selected in [Authentication Type] - [User Authentication].

  • When using [SSFC], you can register detailed information such as the company identification code or company code.

  • When using [FCF], you can register the section code.

  • When using [FCF (Campus)], you can register the campus identification code.

  • When using [MIFARE(PID)], register detailed information such as the key code.

[Operation Settings]

Select how to log in to this machine (default: [Card Authentication]).

  • [Card Authentication]: Logs in simply by placing your IC card on the authentication unit.

  • [Card Authentication + Password]: Logs in by placing the IC card on the authentication unit and entering the password.

  • [IC Card Authentication + PIN Code Authentication]: Logs in by placing the IC card on the authentication unit and entering the PIN code. This setting is displayed when VLAN is set.

[Authentication Card ID Number]

Select whether to notify the counter information, which collects the operation conditions of this machine, of the authentication card ID (default: [Ignore]).

To specify how to log in to the biometric authentication or which operation is to be performed at authentication ([Authentication Device Settings])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [Authentication Device Settings]

When enabling user authentication using the optional Authentication Unit, configure authentication operation settings.

Setting

Description

[Authentication Device Settings]

Set biometric authentication operations.

  • [Beep Sound]: To output a "blip" sound when the finger vein pattern is scanned successfully, set this option to ON (default: ON).

  • Select how to log in to this machine (default: [1-to-many authentication]).
    [1-to-many authentication]: Simply place his or her finger to log in.
    [1-to-1 authentication]: Enter the user name and position his or her finger to log in.
    [1 to many authentication PIN code authentication]: Enter the PIN Code and place the user's finger to log in. This setting is displayed when VLAN is set.

[Logoff Settings]

When automatically logging out after scanning the original, set this option to ON (default: OFF).

  • This setting is displayed when the option is installed in this machine. For details on the required option, refer to Here.

To specify an operation to be carried out after original scanning was completed when user authentication is performed using an authentication unit ([Logoff Settings])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [Authentication Device Settings]

When enabling user authentication using the optional Authentication Unit, configure authentication operation settings.

Setting

Description

[Authentication Device Settings]

Set biometric authentication operations.

  • [Beep Sound]: To output a "blip" sound when the finger vein pattern is scanned successfully, set this option to ON (default: ON).

  • Select how to log in to this machine (default: [1-to-many authentication]).
    [1-to-many authentication]: Simply place his or her finger to log in.
    [1-to-1 authentication]: Enter the user name and position his or her finger to log in.
    [1 to many authentication PIN code authentication]: Enter the PIN Code and place the user's finger to log in. This setting is displayed when VLAN is set.

[Logoff Settings]

When automatically logging out after scanning the original, set this option to ON (default: OFF).

  • This setting is displayed when the option is installed in this machine. For details on the required option, refer to Here.

To specify whether to display the logout confirmation screen at logout ([Logout Confirmation Display Setting])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [User/Account Common Setting]

Configure common settings in user authentication/account track to display the confirmation screen when logging out.

Setting

Description

[Single Color > 2 Color Output Management]

Switch settings for single color or 2-color printing between options to handle it as either color or black-and-white printing (default: [Color]).

  • [Color]: Manages single color and 2-color printing as color print.

  • [Black]: Manages single color and 2-color printing as black print. Select this option to manage full-color printing alone as color print.

[Logout Confirmation Display Setting]

Specify whether to display the logout confirmation screen when you log out from the login mode (Recipient User or Public User) (default: [ON]).

[Counter Remote Control]

When allowing the user to acquire counter information managed on this machine while the remote diagnosis system is used, set this option to ON (default: OFF).

To specify whether to handle the single-color and 2-color printing as a color or black-and-white printing ([Single Color > 2 Color Output Management])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [User/Account Common Setting]

Configure common settings in user authentication/account track to display the confirmation screen when logging out.

Setting

Description

[Single Color > 2 Color Output Management]

Switch settings for single color or 2-color printing between options to handle it as either color or black-and-white printing (default: [Color]).

  • [Color]: Manages single color and 2-color printing as color print.

  • [Black]: Manages single color and 2-color printing as black print. Select this option to manage full-color printing alone as color print.

[Logout Confirmation Display Setting]

Specify whether to display the logout confirmation screen when you log out from the login mode (Recipient User or Public User) (default: [ON]).

[Counter Remote Control]

When allowing the user to acquire counter information managed on this machine while the remote diagnosis system is used, set this option to ON (default: OFF).

To specify whether to allow a user to obtain counter information of this machine from the remote diagnosis system ([Counter Remote Control])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [User/Account Common Setting]

Configure common settings in user authentication/account track to display the confirmation screen when logging out.

Setting

Description

[Single Color > 2 Color Output Management]

Switch settings for single color or 2-color printing between options to handle it as either color or black-and-white printing (default: [Color]).

  • [Color]: Manages single color and 2-color printing as color print.

  • [Black]: Manages single color and 2-color printing as black print. Select this option to manage full-color printing alone as color print.

[Logout Confirmation Display Setting]

Specify whether to display the logout confirmation screen when you log out from the login mode (Recipient User or Public User) (default: [ON]).

[Counter Remote Control]

When allowing the user to acquire counter information managed on this machine while the remote diagnosis system is used, set this option to ON (default: OFF).

To specify whether to enable the Scan to Home function ([Scan to Home Settings])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [Scan to Home Settings]

When using the Scan to Home function, set this option to ON (default: OFF).

To quote user's authentication information for access to a shared folder ([Scan to Authorized Folder Settings])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [Scan to Authorized Folder Settings]

When restricting the available destinations, set this option to ON (default: OFF). The authentication information of the users who have logged in to this machine is used for accessing a shared folder on the network.

If [Scan to Authorized Folder Settings] is set to ON, the following restrictions will be applied:

  • Addresses cannot be specified by direct input for scan transmission.

  • Users cannot save files to User Boxes.

  • Users cannot send files from User Boxes.

  • Users cannot use annotation User Boxes.

  • Users cannot select addresses from transmission log.

  • Users cannot use the URL notification function.

To print data from the printer driver with the authentication of the user name only when user authentication is installed ([Simple Authentication setting])

To display:
  • [Utility]
    • [Administrator]
      • [User Auth/Account Track]
        • [Simple Authentication setting]
          • [Simple Authentication setting]

When allowing the quick authentication, set this option to ON (default: OFF).

If quick authentication is allowed, printing can be performed with authentication of only the user name (without a password) when the printer driver is used for printing.

  • To permit the quick authentication, the login user name for this machine for MFP authentication, external server authentication, and enhanced server authentication must match the Windows login ID.

To use this machine in the single sign-on environment of Active Directory ([Single Sign-On Setting])

To display:
  • [Utility]
    • [Administrator]
      • [Network]
        • [Single Sign-On Setting]

Join the machine to the Active Directory domain and establish the single sign-on environment.

Setting

Description

[Domain Login Setting]

Here

[Applications and Settings]

Here

[Auto Log Out Time]

Here

  • This setting is displayed when [User Authentication] of [Authentication Type] (Here) is set to [ON (External Server)] or [ON (MFP + External Server)].